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• How to calculate running totals of subsets of data in a table

  - by John

  I have 4 columns: Name, Week, Batch and Units Produced (Cols, A,B,C,D). In column E, I need to keep running totals based on name and week. When the week changes for the same person, restart the total. Fred, 12, 4001, 129.0 Answer in e: 129.0 Fred, 12, 4012, 234.0 Answer in e: 363.0 Fred, 13, 4023, 12.0 Answer in e: 12.0 John, 12, 4003, 420.0 Answer in e: 420.0 John, 13, 4021, 1200.0 Answer in e: 1200.0 John, 13, 4029, 120.0 Answer in e: 1320.0 I need to be able to copy the formula to over 1000 rows.

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• Searchable tags in Excel?

  - by Dustin Sanders

  I'm building a database of spiders, organizing them by name, country, and region within that country. The problem is that many of the spiders exist in multiple countries and regions within that country. I want to be able to sort spiders by either country, or region, without having to enter a duplicate entry for every country or region that spider exists in. For example: Say Spider A exists in the USA and Australia. In the USA it lives in the South and North West. In Australia it lives in New South Wales. Is there a way I can make one entry for this spider, but tag it so it will show up when I search for spiders in USASouth or AustraliaNew South Wales?

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• Turn Excel spreadsheet into a formula

  - by ?????? ??????????

  I have an Excel spreadsheet that has a complex computation that is not trivial to turn into a macro or a single-cell formula. The spreadsheet has a about 10 different inputs (values a human enters in different cells of the spreadsheet) and then it outputs 5 independent calculations (in different 5 cells) based on that input. There calculation is using some pre-entered data in the spreadsheet (about 100 different constants) and doing some look-ups on them. Now I would like to use this whole spreadsheet as a formula on a different spreadsheet to calculate a set of input values and produce the corresponding set of output values. Imagine this as creating different table with 10 columns for the input variables and 5 columns for the outputs, then copying each input into the other spreadsheet and copying back the output in the results table. For instance: - A1, A2, A3,... A10 are cells where someone enters values - through a series of calculations B1, B2, B3, B4 and B5 are updated with some formulas Can I use the whole series of calculations from A1..A10 into B1..B5 without creating one massive huge formula or a VBA macro? I want to have a set of input values in 100 rows from A100, B100, C100,... J100 onward. Then do some Excel magic that will: 1. copy the values from A100...J100 into A1 to A10 2. wait for the result to appear in B1 to B5 3. copy the values from B1 to B5 into K100 to O100 4. repeat steps 1 to 3 for all rows from 100 to 150

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• Excel macro: Replace enitre cell contents; replace 1 but not 10, 11, 21 etc

  - by user65678

  I need to replace a large amount of numbers with words in an Excel spreadsheet. Eg: 1 = hello 12 = goodbye 4 = cat etc. I can do it with the standard search and replace, but i have a large list to work through (about 240 number/word combos), so i figured i would use a macro. I have this: Sub findreplacer() For Each mycell In Range("A1:A1000") mycell.Replace What:="1", Replacement:="hello" mycell.Replace What:="12", Replacement:="goodbye" mycell.Replace What:="4", Replacement:="cat" Next End Sub But it replaces the 1 in 12 so the cell reads hello2 instead of goodbye. How can i make it just affect cells that only contain the specific number, the way 'match entire cell contents' works? Any help appreciated.

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• Is there a way to change the date format used when InfoPath saves the form data to xml?

  - by Robert

  I have an InfoPath Form template that has some Date Picker controls in it bound to elements in an xml data source. I know I can change the display format of the date by going into the Date Picker Properties and setting the date format. This foramt is only used for display puposes when the form is being filled out. When the form is saved as an xml file the date is always stored in the format YYYY-MM-DD. Is there a way to change the date format that gets serialized to xml? I'm using InfoPath 2007.

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• Lost Powerpoint document somewhere between Explorer and C drive

  - by Sarah Frank

  Opened (and not saving) a Powerpoint presentation attached to an online email message. Modified the document and clicked on the Save (not Save As) and now the presentation is nowhere to be found. How do I find this document? I have run a serious search on the C drive to no avail. It's not even in the Temporary Internet Files. Computer system Windows XP Professional version 5.1.2600 Explorer version 6.0.2900

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• How do I `SUM` by multiple columns in Excel

  - by dwwilson66

  I have a comma delimited file that includes two columns date/time (which imports as Excel's mm/dd/yyyy hh:mm custom format) and status of 1 or 0. The status represents a piece of equipment either being on or off. I'm trying to generate a graph that will show, hours up vs. down by day. CONSIDER: 1/1/2012 00:00, 1 1/1/2012 03:00, 0 1/1/2012 14:00, 1 1/3/2012 00:00, 0 This tells me that the equipment was up for three hours, down for eleven hours, and then up for thirty-four hours (across two calendar days). However, I would like to generate a graph that shows how many hours PER DAY we were up or down. CONSIDER: 1/1 XXXXXXXXXXXXX----------- (up 13, down 11) 1/2 XXXXXXXXXXXXXXXXXXXXXXXX (up 24) To me, it seems that I need to generate a dataset summing HOURS by STATUS by CALENDAR DAY...but I can't seem to find a flavor of pivot table or nested SUM(IF(SUMIF(...))) combination to make it work. Most troubling is accounting for date changes...in my example above, since my uptime starting at 14:00 on 1/1/2012 crosses midnight, I need to know that 10 uptime hours get totalled with 1/1/2012 and 24 uptime hours get totalled with 1/2/2012. I may be able to do something with a calendar list to drive the date summation, but then I need a way to compare 01/01/2012 to 01/01/2012 03:00 as equal. There's got to be a way along the lines of if(INTEGER-PORTIONS-OF-SERIAL-DATES-ARE-EQUAL,TOTAL-HOURS-IF-VALUE-IS_1,0) but nothing's worked so far. Any suggestions? I've been battling this most of the day, and need a fresh perspective. Thanks

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• Why is Excel removing leading leading zeros when displaying CSV data?

  - by Velika Kudac

  I have a CSV text file with the following content: "Col1","Col2" "01",A "2",B "10", C When I open it up with Excel, it displays as shown here: Note that Cell 2A attempts to display "01" as a number without a leading 0. When I format rows 2 through 4 as "Text", it changes the display to ...but still the leading "0" is gone. Is there a way to open up a CSV file in XLS and be able to see all of the leading zeros in the file by flipping some option? I do not want to have to retype '01 in every cell that should have a leading zero. Furthermore, using a leading apostrophe necessitates that the changes be saved to a XLS format when CSV is desired. My goal is simply to use Excel to view the actual content of the file as text without Excel trying to do me any formatting favors.

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• Transferring Conditional Formatting (without the cell value) in Excel

  - by london

  If I have 3 layers of conditional formatting in a cell (B2) is there a way of transferring the format of cell (B2) to another cell (A2) without copying across the value in the original cell (B2). I.e. in b2 I have conditional formatting dependent on what is selected from a drop down list of 4 options). I want the format to be copied across the the cell before this (A2) without the values being copied across. Essentially A2 has the title and B2 has the value but I would like the same formatting across both. I have manged to do it by setting A2 as ="Title "&B2 and applying conditional formatting to this. The spacing means the text from B2 doesn't show. This works but is really ugly. Is there a better way givern there ae too many conditions for a standard IF function. (if possible the solution should be windows 2003 compatible)

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• Underbraces in Word math zones and dealing with parentheses

  - by Johannes Rössel

  Parentheses in Word usually stretch with whatever they're containing. This might be un-noticeable for things like but for stuff like it's definitely nice, especially compared to the fact that naïve LaTeX users often produce uglinesses such as There is a problem, however, when using under-/overbraces in math and putting parentheses around the complete term it becomes ugly. For simple things like shown here this can be solved by not letting the parentheses stretch which looks almost right. However, for more complex things it's certainly not an option: Both variants look horrible. So is there a way of letting the parentheses only stretch around the actual term parts, not including the under-/overbraces? Those are frequently used for annotations of individual pieces, so simply not using them is a bad idea too. In LaTeX you can get away with guesswork and using explicit sizes for the parentheses instead of relying on \left and \right but I haven't found a comparable option in Word yet. Since the underbrace is (tree-wise) a sibling of the term in parentheses it probably simply has to stretch and there probably can't be an algorithm that determines when to stretch or when not, considering that \above and \below are used for annotations as well but also for other things where perentheses have to stretch. Also, since the parenthesized expression is opaque from the outside one has to put the underbrace inside. From a markup point of view, at least. One can probably draw the rest around but that falls apart when styles change and wouldn't be a good idea either.

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• Underbraces in Word math zones and dealing with stretchy parentheses

  - by Johannes Rössel

  Parentheses in Word usually stretch with whatever they're containing. This might be un-noticeable for things like but for stuff like it's definitely nice, especially compared to the fact that naïve LaTeX users often produce uglinesses such as There is a problem, however, when using under-/overbraces in math and putting parentheses around the complete term it becomes ugly. For simple things like shown here this can be solved by not letting the parentheses stretch which looks almost right. However, for more complex things it's certainly not an option: Both variants look horrible. So is there a way of letting the parentheses only stretch around the actual term parts, not including the under-/overbraces? Those are frequently used for annotations of individual pieces, so simply not using them is a bad idea too. In LaTeX you can get away with guesswork and using explicit sizes for the parentheses instead of relying on \left and \right but I haven't found a comparable option in Word yet. Since the underbrace is (tree-wise) a sibling of the term in parentheses it probably simply has to stretch and there probably can't be an algorithm that determines when to stretch or when not, considering that \above and \below are used for annotations as well but also for other things where perentheses have to stretch. Also, since the parenthesized expression is opaque from the outside one has to put the underbrace inside. From a markup point of view, at least. One can probably draw the rest around but that falls apart when styles change and wouldn't be a good idea either.

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• Excel trendline accuracy

  - by Rook

  This is a problem I have every once in a while, and it annoys me tremendously, beacuse I have always to recheck every trendline I get. An example: r L (mm) 30,00 97,0 60,00 103,2 90,00 106,0 110,00 101,0 125,00 88,0 140,00 62,0 148,00 36,7 152,50 17,0 Upon drawing a trendline (using 3rd order polynomial regression type) with r on the x axis, and L on the y one, Excel will give the formula y = -0,0002x³ + 0,0341x² - 1,8979x + 128,73 with R² = 0,994. If I interpolate values using that formula for the same values of r as the ones the formula was derived from, I get r y (mm) 30,00 97,083 60,00 94,416 90,00 88,329 110,00 66,371 125,00 33,68 140,00 -17,416 148,00 -53,5912 152,50 -76,97725 which are quite different? Why does this happen? What is the reason for it?

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• Comparing, merging, calculating colums of data in Excel

  - by hickster

  I would like to create a formula that a) compares four columns of data (see below) Sep Oct name units name units apple 2 apple 3 pear 3 pear 7 orange 4 banana 6 banana 3 toffee 5 then b) merges the two "names" column into one column, dropping any duplicates but still retaining the two unit columns (for months Sep and Oct) Sep Oct name units units apple 2 3 pear 3 7 orange 4 0 banana 3 6 toffee 0 6 then c) creates a third column that compares "Sep units" against "Oct units" and produces the total in the "difference" column Sep Oct name units units difference apple 2 3 1 pear 3 7 4 orange 4 0 -4 banana 3 6 3 toffee 0 6 6

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• Large quotation marks in Word?

  - by hawbsl

  Is there a simple way in MS Word to get large quotation marks tightly round a paragraph of text, like you might see in print media to mark a quote? If you simply increase the font size of the quote character, it moves too far away from the text it's accompanying. Worse, the first and last lines start to detach from the rest of the paragraph. Here's what I mean (this is Calibri I think): But this is the desired effect (can't do this in Word, had to chop it about in a paint package):

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• Populating cells with data from another spreadsheet after just keying in a few letters

  - by Wendy Griffin

  I have 1 workbook with 2 spreadsheets. Spreadsheet 2 column A contains a long list of company names, Columns B - H contain critical information about the company. Spreadsheet 1 contains all of the columns as Spreadsheet 2 plus some other columns. What I'm trying to achieve is that when you start to type in the first 3 characters of a company name on Spreadsheet 1 it would then have a drop down of the companies (as listed on Spreadsheet 2) that share the first 3-5 letters and you would select one. Upon selecting a company name all of the corresponding company information would populate in the other columns on spreadsheet 1 automatically. This is to avoid copying a row from Spreadsheet 2 and pasting it in Spreadsheet 1. Any help with this would be greatly appreciated. Cheers!

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• How to move selection in Excel?

  - by John van der Laan

  I know how to create or extend selections, i.e., via F8 or Shift F8. When I have created the desired selection, I would like to move that particular selection a few cells to the right and/or down. I now need to select the similar form selection on another place in the worksheet. Does anyone know how I can do this? Example: Selection made on A1..B3, C3 and D5 and, for instance, made it Yellow. I now want to move this complete selection four places to the right, to E1..F3, H3 and I5 (to be able to make it another color). It has nothing to do with the cut and paste to move cells.

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• Why is Outlook 2007 resizing images in outgoing and incoming HTML email? How can I fix this?

  - by Mikuso

  In my Outlook 2007 client, embedded images in incoming emails appear resized when the message is viewed. The incoming images are resized to 198px wide, despite the original size. If it was larger, it will be shrunk; if it was smaller, it will be enlarged; the aspect ratio remains the same (the image is not stretched). This is local to my client only (i.e. another Outlook 2007 client reading the same IMAP inbox will see the image in the correct size. Similarly, viewing the email message in a browser will display the correct size). This happens regardless of whether width/height attributes are set on the image tag in the HTML. Zoom is set to 100% in my message window; text and other elements are not distorted from the original. In addition to this, outgoing HTML messages with images embedded in the same way are resized as they are sent. The outgoing images are all scaled to have a width of 247px. The source HTML of the outgoing message is changed after pressing Send so that the tag's width attribute is 247 pixels and the image file itself is also resized. These problems only occur with HTML messages; Rich Text messages do not have the same problem. I have already tried reinstalling Outlook and have it fully patched up to date. Why is this happening and how can I stop this?

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• How can I refresh a document I have open in Excel in read-only mode?

  - by RoboShop

  I have an Excel document that is stored on a SharePoint Server, which I always have open on my computer in read-only mode because I need to refer to it. Every so often, in order to get the latest changes, I have to close down the file and reload it again. Are there any options within Excel 2007 which allow me to simply refresh a document I have open in read-only mode to the latest version on the server? Better still, is there a way where this could be done dynamically, without me having to hit refresh?

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• Is there anything to open .docx documents on Linux (Ubuntu) ?

  - by ereOn

  Hi, My mother has some serious issues using Windows (viruses, spywares, and so on) and I seriously think about setting up Ubuntu as a replacement. (That would ease my "job" as well) The only concern I have is, is there anything to edit .docx (or .xlsx, .pptx, ...) documents on Linux ? Last time I tried OpenOffice (was 3 years ago), it was only able to open "old" MS Office documents (.doc, .xls, ...). Thank you very much for your answers !

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• How can I include guidance text in Word?

  - by gf131072

  We use several Word documents as templates and currently include 'guidance' text for the reader - in the form of grey, italic text - to provide guidance to the person completing the document. Note how the grey+italic text is used to provide both guidance and example content Problems with this approach include: People forgetting to delete all of this template/boilerplate text People using the italic+grey formatting when inputting real information because they don't change the style We've considered including Reviewing comments as an alternative but this can be a pain and suffers from the first problem above. I'm not sure a simple, elegant solution exists here but if there's something obvious I'm missing I'd love to hear about it.

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• Excel - Avoid cell text to be shown onto next empty cell

  - by e-mre

  When you have text in an Excel cell that is too long to be shown in the visible area of a single cell and the cell next to the first cell (the one on the right) is empty, Excel lets the text to be printed onto the next cell. This is what I want to change. I want to avoid this text overflow. I know I can avoid this by enabling "word wrap" and adjusting row height. But that is not what I want. I want to change the DEFAULT behavior of Excel so it shows the value of each cell only in the visible area of that cell. No overflow, no word wrap. Is this possible? (I am using Excel 2010 by the way)

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• Outlook 2010: How do I mark one recurring event public?

  - by goober

  My office utilizes Outlook 2010 and Exchange for e-mail, and our calendars show free/busy information by default. Background I work from home once a week, so I have created an event that lists me as tentative for the entire workday, titled "Working from Home - Available Remotely". However, those attempting to schedule a meeting with me won't see this title, and therefore won't think they can schedule an event. As much as I'd like to get out meetings (!) it's important that folks be able to schedule with me. Question Is there a way to make the title/details public for this one recurring event so that when others attempt to schedule a meeting with me, Attempted Solutions I've tried creating a public calendar and sharing all the details of that calendar. However, all of my calendars are not included when someone wants to schedule with me, and so I'm shown as free unless someone specifically looks at my public calendar. I've Googled around, to no avail.

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• In excel how can I consolidate information in rows based on 2 critera?

  - by Kevin

  I have a worksheet with columns A through BR. Column B contains customers (repeating values) Column J contains a filing date (repeating values) Column O contains loan information I would like to consolidate customers and filing date into 1 row and then have the loan information in subsequent rows appended to the end. Data looks like: Number | Customer | ...| File Date |...| Loan Information| 1 | Customer 1 | ...| 11/30/2012|...| Loan Info 1 2 | Customer 1 | ...| 11/30/2012|...| Loan Info 2 3 | Customer 1 | ...| 05/12/2011|...| Loan Info 1 4 | Customer 1 | ...| 05/12/2011|...| Loan Info 2 5 | Customer 2 | ...| 10/31/2012|...| Loan Info 1 6 | Customer 2 | ...| 10/31/2012|...| Loan Info 2 7 | Customer 2 | ...| 10/31/2012|...| Loan Info 3 8 | Customer 3 | ...| 03/16/2010|...| Loan Info 1 9 | Customer 3 | ...| 03/16/2010|...| Loan Info 2 10 | Customer 3 | ...| 07/01/2013|...| Loan Info 1 I would like to get to: Number | Customer | ...| File Date |...| Loan Information|...|BR|Loan Info 2| Loan Info 3| ect| 1 | Customer 1 | ...| 11/30/2012|...| Loan Info 1 |...|BR|Loan Info 2 3 | Customer 1 | ...| 05/12/2011|...| Loan Info 1 |...|BR|Loan Info 2 5 | Customer 2 | ...| 10/31/2012|...| Loan Info 1 |...|BR|Loan Info 2|Loan Info 3 8 | Customer 3 | ...| 03/16/2010|...| Loan Info 1 |...|BR|Loan Info 2 10 | Customer 3 | ...| 07/01/2013|...| Loan Info 1

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• Word 2007 won't run, tries to reinstall, fails with error 1402.

  - by eidylon

  Okay, this problem has been plaguing this computer for a while now. We tried googling, and none of the answers found helped to solve the problem. So, I am now posting the answer here for posterity. Office 2007 Home/Student edition was installed on the computer, running Vista (32-bit). One day, Word just up and stopped working. All the other programs continued to operate as expected. But every time you would click the icon for Word, it would pop up an install dialog, with a message reading "Preparing to install...". After a few minutes of the little progress bar going and going, it errors out, and gives error 1402, something to the effect of unable to access registry key HKEY_Local_Machine\Software\Classes\.wll\.... Searching around, every answer i found had to do with reassigning the permissions on this key, giving full rights to SYSTEM or to Everyone, and propagating the changes down to all sub-keys. When ever this was attempted though, it would tell us that we were unable to access the key due to permissions, even though we had run regedit as Administrator and are logged on with an administrative account. We also tried uninstalling Office and reinstalling it, as well as doing a repair install. Both these attempts also threw the same 1402 error. Also of note was that the executable for Word (winword.exe) was MIA and no longer to be found in the Office install directory.

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• How can I set up conditional formatting to highlight a range only if all its cells are empty?

  - by Jennifer

  I am new to conditional formatting and having a hard time. I have 6 columns with 100 rows. What I would like to have happen is to highlight the row in one color if there is no data in it at all. If there is data in one cell within the row, however, I would like for the highlighting to be removed from the row completely. Currently I have it set up to highlight the entire row if there is no data in it and if there is data in one cell, only that cell has no highlighting....I can't seem to make the entire row's highlighting disappear. I have used the formula to determine which cells to format: =I16:N16="" formatting color is yellow. I know I have to add a second conditional format but I have tried numerous different formulas and cant seem to get it to work.

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