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  • Building The Right SharePoint Team For Your Organization

    - by Mark Rackley
    I see the question posted fairly often asking what kind SharePoint team an organization should have. How many people do I need? What roles do I need to fill? What is best for my organization? Well, just like every other answer in SharePoint, the correct answer is “it depends”. Do you ever get sick of hearing that??? I know I do… So, let me give you my thoughts and opinions based upon my experience and what I’ve seen and let you come to your own conclusions. What are the possible SharePoint roles? I guess the first thing you need to understand are the different roles that exist in SharePoint (and their are LOTS). Remember, SharePoint is a massive beast and you will NOT find one person who can do it all. If you are hoping to find that person you will be sorely disappointed. For the most part this is true in SharePoint 2007 and 2010. However, generally things are improved in 2010 and easier for junior individuals to grasp. SharePoint Administrator The absolutely positively only role that you should not be without no matter the size of your organization or SharePoint deployment is a SharePoint administrator. These guys are essential to keeping things running and figuring out what’s wrong when things aren’t running well. These unsung heroes do more before 10 am than I do all day. The bad thing is, when these guys are awesome, you don’t even know they exist because everything is running so smoothly. You should definitely invest some time and money here to make sure you have some competent if not rockstar help. You need an admin who truly loves SharePoint and will go that extra mile when necessary. Let me give you a real world example of what I’m talking about: We have a rockstar admin… and I’m sure she’s sick of my throwing her name around so she’ll just have to live with remaining anonymous in this post… sorry Lori… Anyway! A couple of weeks ago our Server teams came to us and said Hi Lori, I’m finalizing the MOSS servers and doing updates that require a restart; can I restart them? Seems like a harmless request from your server team does it not? Sure, go ahead and apply the patches and reboot during our scheduled maintenance window. No problem? right? Sounded fair to me… but no…. not to our fearless SharePoint admin… I need a complete list of patches that will be applied. There is an update that is out there that will break SharePoint… KB973917 is the patch that has been shown to cause issues. What? You mean Microsoft released a patch that would actually adversely affect SharePoint? If we did NOT have a rockstar admin, our server team would have applied these patches and then when some problem occurred in SharePoint we’d have to go through the fun task of tracking down exactly what caused the issue and resolve it. How much time would that have taken? If you have a junior SharePoint admin or an admin who’s not out there staying on top of what’s going on you could have spent days tracking down something so simple as applying a patch you should not have applied. I will even go as far to say the only SharePoint rockstar you NEED in your organization is a SharePoint admin. You can always outsource really complicated development projects or bring in a rockstar contractor every now and then to make sure you aren’t way off track in other areas. For your day-to-day sanity and to keep SharePoint running smoothly, you need an awesome Admin. Some rockstars in this category are: Ben Curry, Mike Watson, Joel Oleson, Todd Klindt, Shane Young, John Ferringer, Sean McDonough, and of course Lori Gowin. SharePoint Developer Another essential role for your SharePoint deployment is a SharePoint developer. Things do start to get a little hazy here and there are many flavors of “developers”. Are you writing custom code? using SharePoint Designer? What about SharePoint Branding?  Are all of these considered developers? I would say yes. Are they interchangeable? I’d say no. Development in SharePoint is such a large beast in itself. I would say that it’s not so large that you can’t know it all well, but it is so large that there are many people who specialize in one particular category. If you are lucky enough to have someone on staff who knows it all well, you better make sure they are well taken care of because those guys are ready-made to move over to a consulting role and charge you 3 times what you are probably paying them. :) Some of the all-around rockstars are Eric Shupps, Andrew Connell (go Razorbacks), Rob Foster, Paul Schaeflein, and Todd Bleeker SharePoint Power User/No-Code Solutions Developer These SharePoint Swiss Army Knives are essential for quick wins in your organization. These people can twist the out-of-the-box functionality to make it do things you would not even imagine. Give these guys SharePoint Designer, jQuery, InfoPath, and a little time and they will create views, dashboards, and KPI’s that will blow your mind away and give your execs the “wow” they are looking for. Not only can they deliver that wow factor, but they can mashup, merge, and really help make your SharePoint application usable and deliver an overall better user experience. Before you hand off a project to your SharePoint Custom Code developer, let one of these rockstars look at it and show you what they can do (in probably less time). I would say the second most important role you can fill in your organization is one of these guys. Rockstars in this category are Christina Wheeler, Laura Rogers, Jennifer Mason, and Mark Miller SharePoint Developer – Custom Code If you want to really integrate SharePoint into your legacy systems, or really twist it and make it bend to your will, you are going to have to open up Visual Studio and write some custom code.  Remember, SharePoint is essentially just a big, huge, ginormous .NET application, so you CAN write code to make it do ANYTHING, but do you really want to spend the time and effort to do so? At some point with every other form of SharePoint development you are going to run into SOME limitation (SPD Workflows is the big one that comes to mind). If you truly want to knock down all the walls then custom development is the way to go. PLEASE keep in mind when you are looking for a custom code developer that a .NET developer does NOT equal a SharePoint developer. Just SOME of the things these guys write are: Custom Workflows Custom Web Parts Web Service functionality Import data from legacy systems Export data to legacy systems Custom Actions Event Receivers Service Applications (2010) These guys are also the ones generally responsible for packaging everything up into solution packages (you are doing that, right?). Rockstars in this category are Phil Wicklund, Christina Wheeler, Geoff Varosky, and Brian Jackett. SharePoint Branding “But it LOOKS like SharePoint!” Somebody call the WAAAAAAAAAAAAHMbulance…   Themes, Master Pages, Page Layouts, Zones, and over 2000 styles in CSS.. these guys not only have to be comfortable with all of SharePoint’s quirks and pain points when branding, but they have to know it TWICE for publishing and non-publishing sites.  Not only that, but these guys really need to have an eye for graphic design and be able to translate the ramblings of business into something visually stunning. They also have to be comfortable with XSLT, XML, and be able to hand off what they do to your custom developers for them to package as solutions (which you are doing, right?). These rockstars include Heater Waterman, Cathy Dew, and Marcy Kellar SharePoint Architect SharePoint Architects are generally SharePoint Admins or Developers who have moved into more of a BA role? Is that fair to say? These guys really have a grasp and understanding for what SharePoint IS and what it can do. These guys help you structure your farms to meet your needs and help you design your applications the correct way. It’s always a good idea to bring in a rockstar SharePoint Architect to do a sanity check and make sure you aren’t doing anything stupid.  Most organizations probably do not have a rockstar architect on staff. These guys are generally brought in at the deployment of a farm, upgrade of a farm, or for large development projects. I personally also find architects very useful for sitting down with the business to translate their needs into what SharePoint can do. A good architect will be able to pick out what can be done out-of-the-box and what has to be custom built and hand those requirements to the development Staff. Architects can generally fill in as an admin or a developer when needed. Some rockstar architects are Rick Taylor, Dan Usher, Bill English, Spence Harbar, Neil Hodgkins, Eric Harlan, and Bjørn Furuknap. Other Roles / Specialties On top of all these other roles you also get these people who specialize in things like Reporting, BDC (BCS in 2010), Search, Performance, Security, Project Management, etc... etc... etc... Again, most organizations will not have one of these gurus on staff, they’ll just pay out the nose for them when they need them. :) SharePoint End User Everyone else in your organization that touches SharePoint falls into this category. What they actually DO in SharePoint is determined by your governance and what permissions you give these guys. Hopefully you have these guys on a fairly short leash and are NOT giving them access to tools like SharePoint Designer. Sadly end users are the ones who truly make your deployment a success by using it, but are also your biggest enemy in breaking it.  :)  We love you guys… really!!! Okay, all that’s fine and dandy, but what should MY SharePoint team look like? It depends! Okay… Are you just doing out of the box team sites with no custom development? Then you are probably fine with a great Admin team and a great No-Code Solution Development team. How many people do you need? Depends on how busy you can keep them. Sorry, can’t answer the question about numbers without knowing your specific needs. I can just tell you who you MIGHT need and what they will do for you. I’ll leave you with what my ideal SharePoint Team would look like for a particular scenario: Farm / Organization Structure Dev, QA, and 2 Production Farms. 5000 – 10000 Users Custom Development and Integration with legacy systems Team Sites, My Sites, Intranet, Document libraries and overall company collaboration Team Rockstar SharePoint Administrator 2-3 junior SharePoint Administrators SharePoint Architect / Lead Developer 2 Power User / No-Code Solution Developers 2-3 Custom Code developers Branding expert With a team of that size and skill set, they should be able to keep a substantial SharePoint deployment running smoothly and meet your business needs. This does NOT mean that you would not need to bring in contract help from time to time when you need an uber specialist in one area. Also, this team assumes there will be ongoing development for the life of your SharePoint farm. If you are just going to be doing sporadic custom development, it might make sense to partner with an awesome firm that specializes in that sort of work (I can give you the name of a couple if you are interested).  Again though, the size of your team depends on the number of requests you are receiving and how much active deployment you are doing. So, don’t bring in a team that looks like this and then yell at me because they are sitting around with nothing to do or are so overwhelmed that nothing is getting done. I do URGE you to take the proper time to asses your needs and determine what team is BEST for your organization. Also, PLEASE PLEASE PLEASE do not skimp on the talent. When it comes to SharePoint you really do get what you pay for when it comes to employees, contractors, and software.  SharePoint can become absolutely critical to your business and because you skimped on hiring a developer he created a web part that brings down the farm because he doesn’t know what he’s doing, or you hire an admin who thinks it’s fine to stick everything in the same Content Database and then can’t figure out why people are complaining. SharePoint can be an enormous blessing to an organization or it’s biggest curse. Spend the time and money to do it right, or be prepared to spending even more time and money later to fix it.

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  • CodePlex Daily Summary for Sunday, January 02, 2011

    CodePlex Daily Summary for Sunday, January 02, 2011Popular ReleasesWii Backup Fusion: Wii Backup Fusion 1.0: - Norwegian translation - French translation - German translation - WBFS dump for analysis - Scalable full HQ cover - Support for log file - Load game images improved - Support for image splitting - Diff for images after transfer - Support for scrubbing modes - Search functionality for log - Recurse depth for Files/Load - Show progress while downloading game cover - Supports more databases for cover download - Game cover loading routines improvedAutoLoL: AutoLoL v1.5.1: Fix: Fixed a bug where pressing Save As would not select the Mastery Directory by default Unexpected errors are now always reported to the user before closing AutoLoL down.* Extracted champion data to Data directory** Added disclaimer to notify users this application has nothing to do with Riot Games Inc. Updated Codeplex image * An error report will be shown to the user which can help the developers to find out what caused the error, this should improve support ** We are working on ...Random password generator written in F#.: VS 2010 solution + exe: Download a VS 2010 solution (unzip before opening) or a ready to go exe.TortoiseHg: TortoiseHg 1.1.8: TortoiseHg 1.1.8 is a minor bug fix release, with minor improvementsBlogEngine.NET: BlogEngine.NET 2.0: Get DotNetBlogEngine for 3 Months Free! Click Here for More Info 3 Months FREE – BlogEngine.NET Hosting – Click Here! If you want to set up and start using BlogEngine.NET right away, you should download the Web project. If you want to extend or modify BlogEngine.NET, you should download the source code. If you are upgrading from a previous version of BlogEngine.NET, please take a look at the Upgrading to BlogEngine.NET 2.0 instructions. To get started, be sure to check out our installatio...BloodSim: BloodSim - 1.3.0.0: - Added tally for number of boss swings and swing avoids - Removed a large number of options that were carried over from Beta and are no longer relevant - Changed stat entry to use Rating format for Dodge, Parry, Haste and Mastery - Rearranged Settings interface - BloodSim will now check for updates on startup and notify the user if a new version is available - Added option to Show/Hide the Simulation Log to increase speed during large simulationsEnhSim: EnhSim 2.2.8 ALPHA: 2.2.8 ALPHAThis release supports WoW patch 4.03a at level 85 To use this release, you must have the Microsoft Visual C++ 2010 Redistributable Package installed. This can be downloaded from http://www.microsoft.com/downloads/en/details.aspx?FamilyID=A7B7A05E-6DE6-4D3A-A423-37BF0912DB84 To use the GUI you must have the .NET 4.0 Framework installed. This can be downloaded from http://www.microsoft.com/downloads/en/details.aspx?FamilyID=9cfb2d51-5ff4-4491-b0e5-b386f32c0992 Rebuilt Feral Spir...Free Silverlight & WPF Chart Control - Visifire: Visifire SL and WPF Charts v3.6.6 Released: Hi, Today we are releasing final version of Visifire, v3.6.6 with the following new feature: * TextDecorations property is implemented in Title for Chart. * TitleTextDecorations property is implemented in Axis. * MinPointHeight property is now applicable for Column and Bar Charts. Also this release includes few bug fixes: * ToolTipText property of DataSeries was not getting applied from Style. * Chart threw exception if IndicatorEnabled property was set to true and Too...StyleCop Compliant Visual Studio Code Snippets: Visual Studio Code Snippets - January 2011: StyleCop Compliant Visual Studio Code Snippets Visual Studio 2010 provides C# developers with 38 code snippets, enhancing developer productivty and increasing the consistency of the code. Within this project the original code snippets have been refactored to provide StyleCop compliant versions of the original code snippets while also adding many new code snippets. Within the January 2011 release you'll find 82 code snippets to make you more productive and the code you write more consistent!...WPF Application Framework (WAF): WPF Application Framework (WAF) 2.0.0.2: Version: 2.0.0.2 (Milestone 2): This release contains the source code of the WPF Application Framework (WAF) and the sample applications. Requirements .NET Framework 4.0 (The package contains a solution file for Visual Studio 2010) The unit test projects require Visual Studio 2010 Professional Remark The sample applications are using Microsoft’s IoC container MEF. However, the WPF Application Framework (WAF) doesn’t force you to use the same IoC container in your application. You can use ...DocX: DocX v1.0.0.11: Building Examples projectTo build the Examples project, download DocX.dll and add it as a reference to the project. OverviewThis version of DocX contains many bug fixes, it is a serious step towards a stable release. Added1) Unit testing project, 2) Examples project, 3) To many bug fixes to list here, see the source code change list history.Cosmos (C# Open Source Managed Operating System): 71406: This is the second release supporting the full line of Visual Studio 2010 editions. Changes since release 71246 include: Debug info is now stored in a single .cpdb file (which is a Firebird database) Keyboard input works now (using Console.ReadLine) Console colors work (using Console.ForegroundColor and .BackgroundColor)Paint.NET PSD Plugin: 1.6.0: Handling of layer masks has been greatly improved. Improved reliability. Many PSD files that previously loaded in as garbage will now load in correctly. Parallelized loading. PSD files containing layer masks will load in a bit quicker thanks to the removal of the sequential bottleneck. Hidden layers are no longer made visible on save. Many thanks to the users who helped expose the layer masks problem: Rob Horowitz, M_Lyons10. Please keep sending in those bug reports and PSD repro files!Facebook C# SDK: 4.1.1: From 4.1.1 Release: Authentication bug fix caused by facebook change (error with redirects in Safari) Authenticator fix, always returning true From 4.1.0 Release Lots of bug fixes Removed Dynamic Runtime Language dependencies from non-dynamic platforms. Samples included in release for ASP.NET, MVC, Silverlight, Windows Phone 7, WPF, WinForms, and one Visual Basic Sample Changed internal serialization to use Json.net BREAKING CHANGE: Canvas Session is no longer supported. Use Signed...Euro for Windows XP: ChangeRegionalSettings 1..0: *Simple MVVM Toolkit for Silverlight: Simple MVVM Toolkit v1: The download simply consists of a zip file, which contains the following folder structure: Toolkit - Helpers - Snippets - Templates Samples - SimpleMvvm-Main - SimpleMvvm-Other Misc - Images - Template Files NOTE: Before extracting the contents of the zip file, be sure to unblock the file (right-click, properties, unblock). In Toolkit\Helpers you'll find a Project folder with the source code and a Binaries folder with the toolkit assemblies. You can either reference SimpleMvvmToolkit.dll ...C# Sqlite For WP7: Preview 1: Preview 1, needs more testing and verification.SuperWebSocket, a .NET WebSocket Server: Certificate Creator: It is used for creating certificate file for test secure websocket.SuperSocket, an extensible socket application framework: SuperSocket 1.3 beta 3: Below changes have been done in this release: improved logging architecture simplified custom protocol implementation added max command length limitation fixed a bug that closing connection by client will cause server hight CPU usage in sync modeRocket Framework (.Net 4.0): Rocket Framework for Windows V 1.0.0: Architecture is reviewed and adjusted in a way so that I can introduce the Web version and WPF version of this framework next. - Rocket.Core is introduced - Controller button functions revisited and updated - DB is renewed to suite the implemented features - Create New button functionality is changed - Add Question Handling featuresNew ProjectsClearCaseTool: Projeto para administração do ClearCase da RationalCucumber Integration for TFS: Continuous Integration for Cucumber tests within TFS. This project gives you the ability to run cucumber profiles containing specified features and return a result that TFS can interpret as a passing or failing test. DDM Warband Tool: DDM Warband Tool helps you create warbands for the Dungeons and Dragons Miniatures Game. It allows you to filter and sort figures, create legal warbands, view the stat cards, and print out that cards. The code is written in C# 3.EnvTools: EnvTools is project that consists of several command-line and UI tools for environment variables management. Major two scenarios are user/system wide environment changes and on-the-fly processes's environment changes.ezNetBlog: ezNetBlog is a barebone blog system running on .Net Framework 2.0 (or above) developed in Visual Studio 2010. FileDB - A file database to store files: FileDB is a free, fast, lightweight C# (v3.5) DLL project to store, retrive and delete files using a single file container on disk. Ideal for store small, medium or big files without databases and keep organized on a single disk file.Flat File Parser: A flat file parser capable of loading in complete or partial flat text files. It will convert each row in the file into a standard CLR object. Non-String types such as int, float, datetime are supported, even complex types can be parsed.gr1d.org SDK: gr1d.org SDKmd2html - Markdown to HTML conversion tool: This program will convert markdown text files to HTML files, using the Markdown.Sharp implementation. Written in C# 3.0 for .NET 3.5.My Simple Diary: A project I am working on so that we can log our day to day activitys. The idea is that my kids can tell me what they learnt today, and di that was interesting, and then we can log it. I am really hoping that people can maybe look at what I have done, and maybe help me.Neil and Friends Leaning Project: This is a place for us to place source code while we learn. nothin to see here except the very basic stuff... calculating circles, maby a db connection or two. Nothing spectacular.NES EMU 7: NES EMU 7 is a Nintendo Entertainment System emulator for Windows Phone 7.OneDay: OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay OneDay Open Studio: The revival of http://oside.codeplex.com, Open Studio is a free .NET IDE written in C# for the .NET framework 4.0. Positive: ERP in XAFSheHuiShiJianold: ?????????Traveler: A file system explorer: The Traveler application is a like Windows Explorer with some unique features including working mapping playlists to file selections and duplicate file finding.Windows Phone Controls: Long term purpose of this project is to create commonly used control for Windows Phone 7 Silverlight applications. First control I am working on is Calendar control.?????????? ??????????: Cool Stuff

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