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  • Does Windows XP automatically reassemble UDP fragments?

    - by Matt Davis
    I've got a Windows application that receives and processes XML messages transmitted via UDP. The application collects the data using Windows "raw" sockets, so the entire layer 3 packet is visible. We've recently run across a problem that has me stumped. If the XML messages (i.e., UDP packets) are large (i.e., 1500 bytes), they get fragmented as expected. Ordinarily, this will cause the XML processor to fail because it attempts to process each UDP packet as if it is a complete XML message. This is a known short-coming in the system at this stage of its development. On Windows 7, this is exactly what happens. The fragments are received and logged, but no processing occurs. On Windows XP, however, the same fragments are seen, and the XML processor seems to handle everything just fine. Does Windows XP automatically reassemble UDP fragments? I guess I could expect this for a normal UDP socket, but it's not expected behavior for a "raw" socket, IMO. Further, if this is the case on Windows XP, why isn't the behavior the same on Windows 7? Is there a way to enable this?

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  • How to make a folder (D:\xyz) accessible to only me in Windows-XP?

    - by claws
    Hello, I'm using Windows XP on my lab computer. There is a global folder (d:\xyz). This is my folder and I want this folder to be accessible to only me. It should be invisible even if it is visible they shouldn't be able to open this folder. For now my account has administrative privilages. After few days, I don't know if the Admin lets me have these privilages or not. I heard that soon our XP machines will be upgraded to either vista or windows 7. Will the method of making folder in accessible change for other Windows OSes? How to accomplish this?

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  • Installing Windows 8 over Windows 7 with Ubuntu installed using wubi (both on `C:\`)

    - by peat-ar
    Current state I'm using both - Ubuntu (installed via Wubi on the same drive as Windows) and Windows 7 - quite frequently. I just bought the upgrade to Windows 8 and was curious to try it out, however I'm quite insecure whether Windows 8's "secure boot" will exclude my current Ubuntu installation and if it's even possible to keep it. So... is there any way to upgrade to Windows 8 without overwriting Ubuntu? (I really don't want to reinstall it, as a lot of customization has been done here and taking backups and all would get pretty wearing (same case for Windows 7 - if possible, I'd like to keep my files)) This is not a dublicate of Installing Windows 8 over Windows 7 with Ubuntu installed using wubi? because this question only deals with the case when Ubuntu has been installed on (e.g.) D:\ (while Windows is being installed on C:\)

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  • 8 Reasons Why Even Microsoft Agrees the Windows Desktop is a Nightmare

    - by Chris Hoffman
    Let’s be honest: The Windows desktop is a mess. Sure, it’s extremely powerful and has a huge software library, but it’s not a good experience for average people. It’s not even a good experience for geeks, although we tolerate it. Even Microsoft agrees about this. Microsoft’s Surface tablets with Windows RT don’t support any third-party desktop apps. They consider this a feature — users can’t install malware and other desktop junk, so the system will always be speedy and secure. Malware is Still Common Malware may not affect geeks, but it certainly continues to affect average people. Securing Windows, keeping it secure, and avoiding unsafe programs is a complex process. There are over 50 different file extensions that can contain harmful code to keep track of. It’s easy to have theoretical discussions about how malware could infect Mac computers, Android devices, and other systems. But Mac malware is extremely rare, and has  generally been caused by problem with the terrible Java plug-in. Macs are configured to only run executables from identified developers by default, whereas Windows will run everything. Android malware is talked about a lot, but Android malware is rare in the real world and is generally confined to users who disable security protections and install pirated apps. Google has also taken action, rolling out built-in antivirus-like app checking to all Android devices, even old ones running Android 2.3, via Play Services. Whatever the reason, Windows malware is still common while malware for other systems isn’t. We all know it — anyone who does tech support for average users has dealt with infected Windows computers. Even users who can avoid malware are stuck dealing with complex and nagging antivirus programs, especially since it’s now so difficult to trust Microsoft’s antivirus products. Manufacturer-Installed Bloatware is Terrible Sit down with a new Mac, Chromebook, iPad, Android tablet, Linux laptop, or even a Surface running Windows RT and you can enjoy using your new device. The system is a clean slate for you to start exploring and installing your new software. Sit down with a new Windows PC and the system is a mess. Rather than be delighted, you’re stuck reinstalling Windows and then installing the necessary drivers or you’re forced to start uninstalling useless bloatware programs one-by-one, trying to figure out which ones are actually useful. After uninstalling the useless programs, you may end up with a system tray full of icons for ten different hardware utilities anyway. The first experience of using a new Windows PC is frustration, not delight. Yes, bloatware is still a problem on Windows 8 PCs. Manufacturers can customize the Refresh image, preventing bloatware rom easily being removed. Finding a Desktop Program is Dangerous Want to install a Windows desktop program? Well, you’ll have to head to your web browser and start searching. It’s up to you, the user, to know which programs are safe and which are dangerous. Even if you find a website for a reputable program, the advertisements on that page will often try to trick you into downloading fake installers full of adware. While it’s great to have the ability to leave the app store and get software that the platform’s owner hasn’t approved — as on Android — this is no excuse for not providing a good, secure software installation experience for typical users installing typical programs. Even Reputable Desktop Programs Try to Install Junk Even if you do find an entirely reputable program, you’ll have to keep your eyes open while installing it. It will likely try to install adware, add browse toolbars, change your default search engine, or change your web browser’s home page. Even Microsoft’s own programs do this — when you install Skype for Windows desktop, it will attempt to modify your browser settings t ouse Bing, even if you’re specially chosen another search engine and home page. With Microsoft setting such an example, it’s no surprise so many other software developers have followed suit. Geeks know how to avoid this stuff, but there’s a reason program installers continue to do this. It works and tricks many users, who end up with junk installed and settings changed. The Update Process is Confusing On iOS, Android, and Windows RT, software updates come from a single place — the app store. On Linux, software updates come from the package manager. On Mac OS X, typical users’ software updates likely come from the Mac App Store. On the Windows desktop, software updates come from… well, every program has to create its own update mechanism. Users have to keep track of all these updaters and make sure their software is up-to-date. Most programs now have their act together and automatically update by default, but users who have old versions of Flash and Adobe Reader installed are vulnerable until they realize their software isn’t automatically updating. Even if every program updates properly, the sheer mess of updaters is clunky, slow, and confusing in comparison to a centralized update process. Browser Plugins Open Security Holes It’s no surprise that other modern platforms like iOS, Android, Chrome OS, Windows RT, and Windows Phone don’t allow traditional browser plugins, or only allow Flash and build it into the system. Browser plugins provide a wealth of different ways for malicious web pages to exploit the browser and open the system to attack. Browser plugins are one of the most popular attack vectors because of how many users have out-of-date plugins and how many plugins, especially Java, seem to be designed without taking security seriously. Oracle’s Java plugin even tries to install the terrible Ask toolbar when installing security updates. That’s right — the security update process is also used to cram additional adware into users’ machines so unscrupulous companies like Oracle can make a quick buck. It’s no wonder that most Windows PCs have an out-of-date, vulnerable version of Java installed. Battery Life is Terrible Windows PCs have bad battery life compared to Macs, IOS devices, and Android tablets, all of which Windows now competes with. Even Microsoft’s own Surface Pro 2 has bad battery life. Apple’s 11-inch MacBook Air, which has very similar hardware to the Surface Pro 2, offers double its battery life when web browsing. Microsoft has been fond of blaming third-party hardware manufacturers for their poorly optimized drivers in the past, but there’s no longer any room to hide. The problem is clearly Windows. Why is this? No one really knows for sure. Perhaps Microsoft has kept on piling Windows component on top of Windows component and many older Windows components were never properly optimized. Windows Users Become Stuck on Old Windows Versions Apple’s new OS X 10.9 Mavericks upgrade is completely free to all Mac users and supports Macs going back to 2007. Apple has also announced their intention that all new releases of Mac OS X will be free. In 2007, Microsoft had just shipped Windows Vista. Macs from the Windows Vista era are being upgraded to the latest version of the Mac operating system for free, while Windows PCs from the same era are probably still using Windows Vista. There’s no easy upgrade path for these people. They’re stuck using Windows Vista and maybe even the outdated Internet Explorer 9 if they haven’t installed a third-party web browser. Microsoft’s upgrade path is for these people to pay $120 for a full copy of Windows 8.1 and go through a complicated process that’s actaully a clean install. Even users of Windows 8 devices will probably have to pay money to upgrade to Windows 9, while updates for other operating systems are completely free. If you’re a PC geek, a PC gamer, or someone who just requires specialized software that only runs on Windows, you probably use the Windows desktop and don’t want to switch. That’s fine, but it doesn’t mean the Windows desktop is actually a good experience. Much of the burden falls on average users, who have to struggle with malware, bloatware, adware bundled in installers, complex software installation processes, and out-of-date software. In return, all they get is the ability to use a web browser and some basic Office apps that they could use on almost any other platform without all the hassle. Microsoft would agree with this, touting Windows RT and their new “Windows 8-style” app platform as the solution. Why else would Microsoft, a “devices and services” company, position the Surface — a device without traditional Windows desktop programs — as their mass-market device recommended for average people? This isn’t necessarily an endorsement of Windows RT. If you’re tech support for your family members and it comes time for them to upgrade, you may want to get them off the Windows desktop and tell them to get a Mac or something else that’s simple. Better yet, if they get a Mac, you can tell them to visit the Apple Store for help instead of calling you. That’s another thing Windows PCs don’t offer — good manufacturer support. Image Credit: Blanca Stella Mejia on Flickr, Collin Andserson on Flickr, Luca Conti on Flickr     

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  • Customize your icons in Windows 7 and Vista

    - by Matthew Guay
    Want to change out the icons on your desktop and more?  Personalizing your icons is a great way to make your PC uniquely yours,, and today we show you how to grab unique icons, and default Winnows. to be your own. Change the icon for Computer, Recycle Bin, Network, and your User folder Right-click on the desktop, and select Personalize. Now, click the “Change desktop icons” link on the left sidebar in the Personalization window. The window looks slightly different in Windows Vista, but the link is the same. Select the icon you wish to change, and click the Change Icon button.  In Windows 7, you will also notice a box to choose whether or not to allow themes to change icons, and you can uncheck it if you don’t want themes to change your icon settings. You can select one of the other included icons, or click browse to find the icon you want.  Click Ok when you are finished. Change Folder icons You can easily change the icon on most folders in Windows Vista and 7.  Simply right-click on the folder and select properties. Click the Customize tab, and then click the Change Icon button.  This will open the standard dialog to change your icon, so proceed as normal. This basically just creates a hidden desktop.ini file in the folder containing the following or similar data: [.ShellClassInfo]IconFile=%SystemRoot%\system32\SHELL32.dllIconIndex=20 You could manually create or edit the file if you choose, instead of using the dialogs. Simply create a new text file named desktop.ini with this same information, or edit the existing one.  Change the IconFile line to the location of your icon. If you are pointing to a .ico file you should change the IconIndex line to 0 instead. Note that this isn’t available for all folders, for instance you can’t use this to change the icon for the Windows folder.   In Windows 7, please note that you cannot change the icon of folder inside a library.  So if you are browsing your Documents library and would like to change an icon in that folder, right-click on it and select Open folder location.  Now you can change the icon as above. And if you would like to change a Library’s icon itself, then check out this tutorial: Change Your Windows 7 Library Icons the Easy Way Change the icon of any file type Want to make you files easier to tell apart?  Check out our tutorial on how to simply do this: Change a File Type’s Icon in Windows 7 Change the icon of any Application Shortcut To change the icon of a shortcut on your desktop, start menu, or in Explorer, simply right-click on the icon and select Properties. In the Shortcut tab, click the Change Icon button. Now choose one of the other available icons or click browse to find the icon you want. Change Icons of Running Programs in the Windows 7 taskbar If your computer is running Windows 7, you can customize the icon of any program running in the taskbar!  This only works on applications that are running but not pinned to the taskbar, so if you want to customize a pinned icon you may want to unpin it before customizing it.  But the interesting thing about this trick is that it can customize any icon anything running in the taskbar, including things like Control Panel! Right-click or click and push up to open the jumplist on the icon, and then right-click on the program’s name and select Properties.  Here we are customizing Control Panel, but you can do this on any application icon. Now, click Change Icon as usual. Select an icon you want (We switched the Control Panel icon to the Security Shield), or click Browse to find another icon.  Click Ok when finished, and then close the application window. The next time you open the program (or Control Panel in our example), you will notice your new icon on its taskbar icon. Please note that this only works on applications that are currently running and are not pinned to the taskbar.  Strangely, if the application is pinned to the taskbar, you can still click Properties and change the icon, but the change will not show up. Change the icon on any Drive on your Computer You can easily change the icon on your internal hard drives and portable drives with the free Drive Icon Changer application.  Simply download and unzip the file (link below), and then run the application as administrator by right-clicking on the icon and selecting “Run as administrator”. Now, select the drive that you want to change the icon of, and select your desired icon file. Click Save, and Drive Icon Changer will let you know that the icon has been changed successfully. You will then need to reboot your computer to complete the changes.  Simply click Yes to reboot. Now, our Drive icon is changed from this default image: to a Laptop icon we chose! You can do this to any drive in your computer, or to removable drives such as USB flash drives.  When you change these drives icons, the new icon will appear on any computer you insert the drive into.  Also, if you wish to remove the icon change, simply run the Drive Icon Changer again and remove the icon path. Download Drive Icon Changer This application actually simply creates or edits a hidden Autorun.inf file on the top of your drive.  You can edit or create the file yourself by hand if you’d like; simply include the following information in the file, and save it in the top directory of your drive: [autorun]ICON=[path of your icon] Remove Arrow from shortcut icons Many people don’t like the arrow on the shortcut icon, and there are two easy ways to do this. If you’re running the 32 bit version of Windows Vista or 7, simply use the Vista Shortcut Overlay Remover. If your computer is running the 64 bit version of Windows Vista or 7, use the Ultimate Windows Tweaker instead.  Simply select the Additional Tweaks section, and check the “Remove arrows from Shortcut Icons.” For more info and download links check out this article: Disable Shortcut Icon Arrow Overlay in Windows 7 or Vista Closing: This gives you a lot of ways to customize almost any icon on your computer, so you can make it look just like you want it to.  Stay tuned for more great desktop customization articles from How-to Geek! Similar Articles Productive Geek Tips Change Start Menu to Use Small Icons in Windows 7 or VistaResize Icons Quickly in Windows 7 or Vista ExplorerRoundup: 16 Tweaks to Windows Vista Look & FeelRestore Missing Desktop Icons in Windows 7 or VistaClean Up Past Notification Icons in Windows Vista TouchFreeze Alternative in AutoHotkey The Icy Undertow Desktop Windows Home Server – Backup to LAN The Clear & Clean Desktop Use This Bookmarklet to Easily Get Albums Use AutoHotkey to Assign a Hotkey to a Specific Window Latest Software Reviews Tinyhacker Random Tips Revo Uninstaller Pro Registry Mechanic 9 for Windows PC Tools Internet Security Suite 2010 PCmover Professional Change DNS servers on the fly with DNS Jumper Live PDF Searches PDF Files and Ebooks Converting Mp4 to Mp3 Easily Use Quick Translator to Translate Text in 50 Languages (Firefox) Get Better Windows Search With UltraSearch Scan News With NY Times Article Skimmer

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  • Problem installing Ubuntu One in Windows XP

    - by Garry
    I've just had to reinstall my Ubuntu One client for Windows XP Service Pack 3 and whenever I do it uninstalls my previous attempt then comed up with the following error message c:\Program Files/ubuntuone\dist\ubuntuone-control-panel-qt.exe This application has failed to start because the application configuration is incorrect. Reinstalling this application may fix this problem. The only option I have is "ok" then nothing happens. I've tried downloading Ubuntu One several times and tried Windows 2000 compatibility mode, Administrator mode and nothing. The only thing that I make happen is for Windows NT 5 mode, a small box appears with nothing showing and nothing else. I really need Ubuntu 1 on my computer as it has everything on it so I'm wondering if I can do anything to make it install or if it's a lost cause. The last time I tried to install U1 on Windows XP I had the same problem but after about 10 tries it installed. I've tried about 30 times now and nothing. My computer is a Dell OptiPlex SX280 with 2gb ram and 340GB Hard disk Intel Pentium 4 HT Processor

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  • Installing windows 8 on windows 7

    - by ZainShah120
    I had windows 7 installed on my Laptop,I installed windows 8 on it, without formatting the System Drive,Therefore now I can see two folders windows.old and Windows,The windows folder contain my new Windows 8, IS there any way that I can go back to Window 7? without formatting, This question is not programming related but I hope I can find some good answers here, If someone think that it is not fruitful, please comment on it, and I will delete that instead of down vote.. Looking forward to hear from you Thanks

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  • Sound entirely stopped working on Windows 8 on a Macbook Pro

    - by Kelvin Bongers
    I am currently running Windows 8 (downloaded from DreamSpark) on a Macbook Pro. This worked fine for a while but suddenly all audio stopped working. When I go to "Playback devices" and hit "Test" on the speakers I get treated with the following message: This also shows up right after I try restarting. I tried disallowing exclusive usage of the devices but it makes no difference. Edit: After some looking around I tried changing the sample rate and bit depth so I would get a dialog screen to force Windows to go around the program that's using it. I did get the dialog but then instead of changing it I got the following error: Edit 2: I narrowed it down to a single service failing to start, the Multimedia Class Scheduler service fails to start with the following error:

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  • Zen and the Art of File and Folder Organization

    - by Mark Virtue
    Is your desk a paragon of neatness, or does it look like a paper-bomb has gone off? If you’ve been putting off getting organized because the task is too huge or daunting, or you don’t know where to start, we’ve got 40 tips to get you on the path to zen mastery of your filing system. For all those readers who would like to get their files and folders organized, or, if they’re already organized, better organized—we have compiled a complete guide to getting organized and staying organized, a comprehensive article that will hopefully cover every possible tip you could want. Signs that Your Computer is Poorly Organized If your computer is a mess, you’re probably already aware of it.  But just in case you’re not, here are some tell-tale signs: Your Desktop has over 40 icons on it “My Documents” contains over 300 files and 60 folders, including MP3s and digital photos You use the Windows’ built-in search facility whenever you need to find a file You can’t find programs in the out-of-control list of programs in your Start Menu You save all your Word documents in one folder, all your spreadsheets in a second folder, etc Any given file that you’re looking for may be in any one of four different sets of folders But before we start, here are some quick notes: We’re going to assume you know what files and folders are, and how to create, save, rename, copy and delete them The organization principles described in this article apply equally to all computer systems.  However, the screenshots here will reflect how things look on Windows (usually Windows 7).  We will also mention some useful features of Windows that can help you get organized. Everyone has their own favorite methodology of organizing and filing, and it’s all too easy to get into “My Way is Better than Your Way” arguments.  The reality is that there is no perfect way of getting things organized.  When I wrote this article, I tried to keep a generalist and objective viewpoint.  I consider myself to be unusually well organized (to the point of obsession, truth be told), and I’ve had 25 years experience in collecting and organizing files on computers.  So I’ve got a lot to say on the subject.  But the tips I have described here are only one way of doing it.  Hopefully some of these tips will work for you too, but please don’t read this as any sort of “right” way to do it. At the end of the article we’ll be asking you, the reader, for your own organization tips. Why Bother Organizing At All? For some, the answer to this question is self-evident. And yet, in this era of powerful desktop search software (the search capabilities built into the Windows Vista and Windows 7 Start Menus, and third-party programs like Google Desktop Search), the question does need to be asked, and answered. I have a friend who puts every file he ever creates, receives or downloads into his My Documents folder and doesn’t bother filing them into subfolders at all.  He relies on the search functionality built into his Windows operating system to help him find whatever he’s looking for.  And he always finds it.  He’s a Search Samurai.  For him, filing is a waste of valuable time that could be spent enjoying life! It’s tempting to follow suit.  On the face of it, why would anyone bother to take the time to organize their hard disk when such excellent search software is available?  Well, if all you ever want to do with the files you own is to locate and open them individually (for listening, editing, etc), then there’s no reason to ever bother doing one scrap of organization.  But consider these common tasks that are not achievable with desktop search software: Find files manually.  Often it’s not convenient, speedy or even possible to utilize your desktop search software to find what you want.  It doesn’t work 100% of the time, or you may not even have it installed.  Sometimes its just plain faster to go straight to the file you want, if you know it’s in a particular sub-folder, rather than trawling through hundreds of search results. Find groups of similar files (e.g. all your “work” files, all the photos of your Europe holiday in 2008, all your music videos, all the MP3s from Dark Side of the Moon, all your letters you wrote to your wife, all your tax returns).  Clever naming of the files will only get you so far.  Sometimes it’s the date the file was created that’s important, other times it’s the file format, and other times it’s the purpose of the file.  How do you name a collection of files so that they’re easy to isolate based on any of the above criteria?  Short answer, you can’t. Move files to a new computer.  It’s time to upgrade your computer.  How do you quickly grab all the files that are important to you?  Or you decide to have two computers now – one for home and one for work.  How do you quickly isolate only the work-related files to move them to the work computer? Synchronize files to other computers.  If you have more than one computer, and you need to mirror some of your files onto the other computer (e.g. your music collection), then you need a way to quickly determine which files are to be synced and which are not.  Surely you don’t want to synchronize everything? Choose which files to back up.  If your backup regime calls for multiple backups, or requires speedy backups, then you’ll need to be able to specify which files are to be backed up, and which are not.  This is not possible if they’re all in the same folder. Finally, if you’re simply someone who takes pleasure in being organized, tidy and ordered (me! me!), then you don’t even need a reason.  Being disorganized is simply unthinkable. Tips on Getting Organized Here we present our 40 best tips on how to get organized.  Or, if you’re already organized, to get better organized. Tip #1.  Choose Your Organization System Carefully The reason that most people are not organized is that it takes time.  And the first thing that takes time is deciding upon a system of organization.  This is always a matter of personal preference, and is not something that a geek on a website can tell you.  You should always choose your own system, based on how your own brain is organized (which makes the assumption that your brain is, in fact, organized). We can’t instruct you, but we can make suggestions: You may want to start off with a system based on the users of the computer.  i.e. “My Files”, “My Wife’s Files”, My Son’s Files”, etc.  Inside “My Files”, you might then break it down into “Personal” and “Business”.  You may then realize that there are overlaps.  For example, everyone may want to share access to the music library, or the photos from the school play.  So you may create another folder called “Family”, for the “common” files. You may decide that the highest-level breakdown of your files is based on the “source” of each file.  In other words, who created the files.  You could have “Files created by ME (business or personal)”, “Files created by people I know (family, friends, etc)”, and finally “Files created by the rest of the world (MP3 music files, downloaded or ripped movies or TV shows, software installation files, gorgeous desktop wallpaper images you’ve collected, etc).”  This system happens to be the one I use myself.  See below:  Mark is for files created by meVC is for files created by my company (Virtual Creations)Others is for files created by my friends and familyData is the rest of the worldAlso, Settings is where I store the configuration files and other program data files for my installed software (more on this in tip #34, below). Each folder will present its own particular set of requirements for further sub-organization.  For example, you may decide to organize your music collection into sub-folders based on the artist’s name, while your digital photos might get organized based on the date they were taken.  It can be different for every sub-folder! Another strategy would be based on “currentness”.  Files you have yet to open and look at live in one folder.  Ones that have been looked at but not yet filed live in another place.  Current, active projects live in yet another place.  All other files (your “archive”, if you like) would live in a fourth folder. (And of course, within that last folder you’d need to create a further sub-system based on one of the previous bullet points). Put some thought into this – changing it when it proves incomplete can be a big hassle!  Before you go to the trouble of implementing any system you come up with, examine a wide cross-section of the files you own and see if they will all be able to find a nice logical place to sit within your system. Tip #2.  When You Decide on Your System, Stick to It! There’s nothing more pointless than going to all the trouble of creating a system and filing all your files, and then whenever you create, receive or download a new file, you simply dump it onto your Desktop.  You need to be disciplined – forever!  Every new file you get, spend those extra few seconds to file it where it belongs!  Otherwise, in just a month or two, you’ll be worse off than before – half your files will be organized and half will be disorganized – and you won’t know which is which! Tip #3.  Choose the Root Folder of Your Structure Carefully Every data file (document, photo, music file, etc) that you create, own or is important to you, no matter where it came from, should be found within one single folder, and that one single folder should be located at the root of your C: drive (as a sub-folder of C:\).  In other words, do not base your folder structure in standard folders like “My Documents”.  If you do, then you’re leaving it up to the operating system engineers to decide what folder structure is best for you.  And every operating system has a different system!  In Windows 7 your files are found in C:\Users\YourName, whilst on Windows XP it was C:\Documents and Settings\YourName\My Documents.  In UNIX systems it’s often /home/YourName. These standard default folders tend to fill up with junk files and folders that are not at all important to you.  “My Documents” is the worst offender.  Every second piece of software you install, it seems, likes to create its own folder in the “My Documents” folder.  These folders usually don’t fit within your organizational structure, so don’t use them!  In fact, don’t even use the “My Documents” folder at all.  Allow it to fill up with junk, and then simply ignore it.  It sounds heretical, but: Don’t ever visit your “My Documents” folder!  Remove your icons/links to “My Documents” and replace them with links to the folders you created and you care about! Create your own file system from scratch!  Probably the best place to put it would be on your D: drive – if you have one.  This way, all your files live on one drive, while all the operating system and software component files live on the C: drive – simply and elegantly separated.  The benefits of that are profound.  Not only are there obvious organizational benefits (see tip #10, below), but when it comes to migrate your data to a new computer, you can (sometimes) simply unplug your D: drive and plug it in as the D: drive of your new computer (this implies that the D: drive is actually a separate physical disk, and not a partition on the same disk as C:).  You also get a slight speed improvement (again, only if your C: and D: drives are on separate physical disks). Warning:  From tip #12, below, you will see that it’s actually a good idea to have exactly the same file system structure – including the drive it’s filed on – on all of the computers you own.  So if you decide to use the D: drive as the storage system for your own files, make sure you are able to use the D: drive on all the computers you own.  If you can’t ensure that, then you can still use a clever geeky trick to store your files on the D: drive, but still access them all via the C: drive (see tip #17, below). If you only have one hard disk (C:), then create a dedicated folder that will contain all your files – something like C:\Files.  The name of the folder is not important, but make it a single, brief word. There are several reasons for this: When creating a backup regime, it’s easy to decide what files should be backed up – they’re all in the one folder! If you ever decide to trade in your computer for a new one, you know exactly which files to migrate You will always know where to begin a search for any file If you synchronize files with other computers, it makes your synchronization routines very simple.   It also causes all your shortcuts to continue to work on the other machines (more about this in tip #24, below). Once you’ve decided where your files should go, then put all your files in there – Everything!  Completely disregard the standard, default folders that are created for you by the operating system (“My Music”, “My Pictures”, etc).  In fact, you can actually relocate many of those folders into your own structure (more about that below, in tip #6). The more completely you get all your data files (documents, photos, music, etc) and all your configuration settings into that one folder, then the easier it will be to perform all of the above tasks. Once this has been done, and all your files live in one folder, all the other folders in C:\ can be thought of as “operating system” folders, and therefore of little day-to-day interest for us. Here’s a screenshot of a nicely organized C: drive, where all user files are located within the \Files folder:   Tip #4.  Use Sub-Folders This would be our simplest and most obvious tip.  It almost goes without saying.  Any organizational system you decide upon (see tip #1) will require that you create sub-folders for your files.  Get used to creating folders on a regular basis. Tip #5.  Don’t be Shy About Depth Create as many levels of sub-folders as you need.  Don’t be scared to do so.  Every time you notice an opportunity to group a set of related files into a sub-folder, do so.  Examples might include:  All the MP3s from one music CD, all the photos from one holiday, or all the documents from one client. It’s perfectly okay to put files into a folder called C:\Files\Me\From Others\Services\WestCo Bank\Statements\2009.  That’s only seven levels deep.  Ten levels is not uncommon.  Of course, it’s possible to take this too far.  If you notice yourself creating a sub-folder to hold only one file, then you’ve probably become a little over-zealous.  On the other hand, if you simply create a structure with only two levels (for example C:\Files\Work) then you really haven’t achieved any level of organization at all (unless you own only six files!).  Your “Work” folder will have become a dumping ground, just like your Desktop was, with most likely hundreds of files in it. Tip #6.  Move the Standard User Folders into Your Own Folder Structure Most operating systems, including Windows, create a set of standard folders for each of its users.  These folders then become the default location for files such as documents, music files, digital photos and downloaded Internet files.  In Windows 7, the full list is shown below: Some of these folders you may never use nor care about (for example, the Favorites folder, if you’re not using Internet Explorer as your browser).  Those ones you can leave where they are.  But you may be using some of the other folders to store files that are important to you.  Even if you’re not using them, Windows will still often treat them as the default storage location for many types of files.  When you go to save a standard file type, it can become annoying to be automatically prompted to save it in a folder that’s not part of your own file structure. But there’s a simple solution:  Move the folders you care about into your own folder structure!  If you do, then the next time you go to save a file of the corresponding type, Windows will prompt you to save it in the new, moved location. Moving the folders is easy.  Simply drag-and-drop them to the new location.  Here’s a screenshot of the default My Music folder being moved to my custom personal folder (Mark): Tip #7.  Name Files and Folders Intelligently This is another one that almost goes without saying, but we’ll say it anyway:  Do not allow files to be created that have meaningless names like Document1.doc, or folders called New Folder (2).  Take that extra 20 seconds and come up with a meaningful name for the file/folder – one that accurately divulges its contents without repeating the entire contents in the name. Tip #8.  Watch Out for Long Filenames Another way to tell if you have not yet created enough depth to your folder hierarchy is that your files often require really long names.  If you need to call a file Johnson Sales Figures March 2009.xls (which might happen to live in the same folder as Abercrombie Budget Report 2008.xls), then you might want to create some sub-folders so that the first file could be simply called March.xls, and living in the Clients\Johnson\Sales Figures\2009 folder. A well-placed file needs only a brief filename! Tip #9.  Use Shortcuts!  Everywhere! This is probably the single most useful and important tip we can offer.  A shortcut allows a file to be in two places at once. Why would you want that?  Well, the file and folder structure of every popular operating system on the market today is hierarchical.  This means that all objects (files and folders) always live within exactly one parent folder.  It’s a bit like a tree.  A tree has branches (folders) and leaves (files).  Each leaf, and each branch, is supported by exactly one parent branch, all the way back to the root of the tree (which, incidentally, is exactly why C:\ is called the “root folder” of the C: drive). That hard disks are structured this way may seem obvious and even necessary, but it’s only one way of organizing data.  There are others:  Relational databases, for example, organize structured data entirely differently.  The main limitation of hierarchical filing structures is that a file can only ever be in one branch of the tree – in only one folder – at a time.  Why is this a problem?  Well, there are two main reasons why this limitation is a problem for computer users: The “correct” place for a file, according to our organizational rationale, is very often a very inconvenient place for that file to be located.  Just because it’s correctly filed doesn’t mean it’s easy to get to.  Your file may be “correctly” buried six levels deep in your sub-folder structure, but you may need regular and speedy access to this file every day.  You could always move it to a more convenient location, but that would mean that you would need to re-file back to its “correct” location it every time you’d finished working on it.  Most unsatisfactory. A file may simply “belong” in two or more different locations within your file structure.  For example, say you’re an accountant and you have just completed the 2009 tax return for John Smith.  It might make sense to you to call this file 2009 Tax Return.doc and file it under Clients\John Smith.  But it may also be important to you to have the 2009 tax returns from all your clients together in the one place.  So you might also want to call the file John Smith.doc and file it under Tax Returns\2009.  The problem is, in a purely hierarchical filing system, you can’t put it in both places.  Grrrrr! Fortunately, Windows (and most other operating systems) offers a way for you to do exactly that:  It’s called a “shortcut” (also known as an “alias” on Macs and a “symbolic link” on UNIX systems).  Shortcuts allow a file to exist in one place, and an icon that represents the file to be created and put anywhere else you please.  In fact, you can create a dozen such icons and scatter them all over your hard disk.  Double-clicking on one of these icons/shortcuts opens up the original file, just as if you had double-clicked on the original file itself. Consider the following two icons: The one on the left is the actual Word document, while the one on the right is a shortcut that represents the Word document.  Double-clicking on either icon will open the same file.  There are two main visual differences between the icons: The shortcut will have a small arrow in the lower-left-hand corner (on Windows, anyway) The shortcut is allowed to have a name that does not include the file extension (the “.docx” part, in this case) You can delete the shortcut at any time without losing any actual data.  The original is still intact.  All you lose is the ability to get to that data from wherever the shortcut was. So why are shortcuts so great?  Because they allow us to easily overcome the main limitation of hierarchical file systems, and put a file in two (or more) places at the same time.  You will always have files that don’t play nice with your organizational rationale, and can’t be filed in only one place.  They demand to exist in two places.  Shortcuts allow this!  Furthermore, they allow you to collect your most often-opened files and folders together in one spot for convenient access.  The cool part is that the original files stay where they are, safe forever in their perfectly organized location. So your collection of most often-opened files can – and should – become a collection of shortcuts! If you’re still not convinced of the utility of shortcuts, consider the following well-known areas of a typical Windows computer: The Start Menu (and all the programs that live within it) The Quick Launch bar (or the Superbar in Windows 7) The “Favorite folders” area in the top-left corner of the Windows Explorer window (in Windows Vista or Windows 7) Your Internet Explorer Favorites or Firefox Bookmarks Each item in each of these areas is a shortcut!  Each of those areas exist for one purpose only:  For convenience – to provide you with a collection of the files and folders you access most often. It should be easy to see by now that shortcuts are designed for one single purpose:  To make accessing your files more convenient.  Each time you double-click on a shortcut, you are saved the hassle of locating the file (or folder, or program, or drive, or control panel icon) that it represents. Shortcuts allow us to invent a golden rule of file and folder organization: “Only ever have one copy of a file – never have two copies of the same file.  Use a shortcut instead” (this rule doesn’t apply to copies created for backup purposes, of course!) There are also lesser rules, like “don’t move a file into your work area – create a shortcut there instead”, and “any time you find yourself frustrated with how long it takes to locate a file, create a shortcut to it and place that shortcut in a convenient location.” So how to we create these massively useful shortcuts?  There are two main ways: “Copy” the original file or folder (click on it and type Ctrl-C, or right-click on it and select Copy):  Then right-click in an empty area of the destination folder (the place where you want the shortcut to go) and select Paste shortcut: Right-drag (drag with the right mouse button) the file from the source folder to the destination folder.  When you let go of the mouse button at the destination folder, a menu pops up: Select Create shortcuts here. Note that when shortcuts are created, they are often named something like Shortcut to Budget Detail.doc (windows XP) or Budget Detail – Shortcut.doc (Windows 7).   If you don’t like those extra words, you can easily rename the shortcuts after they’re created, or you can configure Windows to never insert the extra words in the first place (see our article on how to do this). And of course, you can create shortcuts to folders too, not just to files! Bottom line: Whenever you have a file that you’d like to access from somewhere else (whether it’s convenience you’re after, or because the file simply belongs in two places), create a shortcut to the original file in the new location. Tip #10.  Separate Application Files from Data Files Any digital organization guru will drum this rule into you.  Application files are the components of the software you’ve installed (e.g. Microsoft Word, Adobe Photoshop or Internet Explorer).  Data files are the files that you’ve created for yourself using that software (e.g. Word Documents, digital photos, emails or playlists). Software gets installed, uninstalled and upgraded all the time.  Hopefully you always have the original installation media (or downloaded set-up file) kept somewhere safe, and can thus reinstall your software at any time.  This means that the software component files are of little importance.  Whereas the files you have created with that software is, by definition, important.  It’s a good rule to always separate unimportant files from important files. So when your software prompts you to save a file you’ve just created, take a moment and check out where it’s suggesting that you save the file.  If it’s suggesting that you save the file into the same folder as the software itself, then definitely don’t follow that suggestion.  File it in your own folder!  In fact, see if you can find the program’s configuration option that determines where files are saved by default (if it has one), and change it. Tip #11.  Organize Files Based on Purpose, Not on File Type If you have, for example a folder called Work\Clients\Johnson, and within that folder you have two sub-folders, Word Documents and Spreadsheets (in other words, you’re separating “.doc” files from “.xls” files), then chances are that you’re not optimally organized.  It makes little sense to organize your files based on the program that created them.  Instead, create your sub-folders based on the purpose of the file.  For example, it would make more sense to create sub-folders called Correspondence and Financials.  It may well be that all the files in a given sub-folder are of the same file-type, but this should be more of a coincidence and less of a design feature of your organization system. Tip #12.  Maintain the Same Folder Structure on All Your Computers In other words, whatever organizational system you create, apply it to every computer that you can.  There are several benefits to this: There’s less to remember.  No matter where you are, you always know where to look for your files If you copy or synchronize files from one computer to another, then setting up the synchronization job becomes very simple Shortcuts can be copied or moved from one computer to another with ease (assuming the original files are also copied/moved).  There’s no need to find the target of the shortcut all over again on the second computer Ditto for linked files (e.g Word documents that link to data in a separate Excel file), playlists, and any files that reference the exact file locations of other files. This applies even to the drive that your files are stored on.  If your files are stored on C: on one computer, make sure they’re stored on C: on all your computers.  Otherwise all your shortcuts, playlists and linked files will stop working! Tip #13.  Create an “Inbox” Folder Create yourself a folder where you store all files that you’re currently working on, or that you haven’t gotten around to filing yet.  You can think of this folder as your “to-do” list.  You can call it “Inbox” (making it the same metaphor as your email system), or “Work”, or “To-Do”, or “Scratch”, or whatever name makes sense to you.  It doesn’t matter what you call it – just make sure you have one! Once you have finished working on a file, you then move it from the “Inbox” to its correct location within your organizational structure. You may want to use your Desktop as this “Inbox” folder.  Rightly or wrongly, most people do.  It’s not a bad place to put such files, but be careful:  If you do decide that your Desktop represents your “to-do” list, then make sure that no other files find their way there.  In other words, make sure that your “Inbox”, wherever it is, Desktop or otherwise, is kept free of junk – stray files that don’t belong there. So where should you put this folder, which, almost by definition, lives outside the structure of the rest of your filing system?  Well, first and foremost, it has to be somewhere handy.  This will be one of your most-visited folders, so convenience is key.  Putting it on the Desktop is a great option – especially if you don’t have any other folders on your Desktop:  the folder then becomes supremely easy to find in Windows Explorer: You would then create shortcuts to this folder in convenient spots all over your computer (“Favorite Links”, “Quick Launch”, etc). Tip #14.  Ensure You have Only One “Inbox” Folder Once you’ve created your “Inbox” folder, don’t use any other folder location as your “to-do list”.  Throw every incoming or created file into the Inbox folder as you create/receive it.  This keeps the rest of your computer pristine and free of randomly created or downloaded junk.  The last thing you want to be doing is checking multiple folders to see all your current tasks and projects.  Gather them all together into one folder. Here are some tips to help ensure you only have one Inbox: Set the default “save” location of all your programs to this folder. Set the default “download” location for your browser to this folder. If this folder is not your desktop (recommended) then also see if you can make a point of not putting “to-do” files on your desktop.  This keeps your desktop uncluttered and Zen-like: (the Inbox folder is in the bottom-right corner) Tip #15.  Be Vigilant about Clearing Your “Inbox” Folder This is one of the keys to staying organized.  If you let your “Inbox” overflow (i.e. allow there to be more than, say, 30 files or folders in there), then you’re probably going to start feeling like you’re overwhelmed:  You’re not keeping up with your to-do list.  Once your Inbox gets beyond a certain point (around 30 files, studies have shown), then you’ll simply start to avoid it.  You may continue to put files in there, but you’ll be scared to look at it, fearing the “out of control” feeling that all overworked, chaotic or just plain disorganized people regularly feel. So, here’s what you can do: Visit your Inbox/to-do folder regularly (at least five times per day). Scan the folder regularly for files that you have completed working on and are ready for filing.  File them immediately. Make it a source of pride to keep the number of files in this folder as small as possible.  If you value peace of mind, then make the emptiness of this folder one of your highest (computer) priorities If you know that a particular file has been in the folder for more than, say, six weeks, then admit that you’re not actually going to get around to processing it, and move it to its final resting place. Tip #16.  File Everything Immediately, and Use Shortcuts for Your Active Projects As soon as you create, receive or download a new file, store it away in its “correct” folder immediately.  Then, whenever you need to work on it (possibly straight away), create a shortcut to it in your “Inbox” (“to-do”) folder or your desktop.  That way, all your files are always in their “correct” locations, yet you still have immediate, convenient access to your current, active files.  When you finish working on a file, simply delete the shortcut. Ideally, your “Inbox” folder – and your Desktop – should contain no actual files or folders.  They should simply contain shortcuts. Tip #17.  Use Directory Symbolic Links (or Junctions) to Maintain One Unified Folder Structure Using this tip, we can get around a potential hiccup that we can run into when creating our organizational structure – the issue of having more than one drive on our computer (C:, D:, etc).  We might have files we need to store on the D: drive for space reasons, and yet want to base our organized folder structure on the C: drive (or vice-versa). Your chosen organizational structure may dictate that all your files must be accessed from the C: drive (for example, the root folder of all your files may be something like C:\Files).  And yet you may still have a D: drive and wish to take advantage of the hundreds of spare Gigabytes that it offers.  Did you know that it’s actually possible to store your files on the D: drive and yet access them as if they were on the C: drive?  And no, we’re not talking about shortcuts here (although the concept is very similar). By using the shell command mklink, you can essentially take a folder that lives on one drive and create an alias for it on a different drive (you can do lots more than that with mklink – for a full rundown on this programs capabilities, see our dedicated article).  These aliases are called directory symbolic links (and used to be known as junctions).  You can think of them as “virtual” folders.  They function exactly like regular folders, except they’re physically located somewhere else. For example, you may decide that your entire D: drive contains your complete organizational file structure, but that you need to reference all those files as if they were on the C: drive, under C:\Files.  If that was the case you could create C:\Files as a directory symbolic link – a link to D:, as follows: mklink /d c:\files d:\ Or it may be that the only files you wish to store on the D: drive are your movie collection.  You could locate all your movie files in the root of your D: drive, and then link it to C:\Files\Media\Movies, as follows: mklink /d c:\files\media\movies d:\ (Needless to say, you must run these commands from a command prompt – click the Start button, type cmd and press Enter) Tip #18. Customize Your Folder Icons This is not strictly speaking an organizational tip, but having unique icons for each folder does allow you to more quickly visually identify which folder is which, and thus saves you time when you’re finding files.  An example is below (from my folder that contains all files downloaded from the Internet): To learn how to change your folder icons, please refer to our dedicated article on the subject. Tip #19.  Tidy Your Start Menu The Windows Start Menu is usually one of the messiest parts of any Windows computer.  Every program you install seems to adopt a completely different approach to placing icons in this menu.  Some simply put a single program icon.  Others create a folder based on the name of the software.  And others create a folder based on the name of the software manufacturer.  It’s chaos, and can make it hard to find the software you want to run. Thankfully we can avoid this chaos with useful operating system features like Quick Launch, the Superbar or pinned start menu items. Even so, it would make a lot of sense to get into the guts of the Start Menu itself and give it a good once-over.  All you really need to decide is how you’re going to organize your applications.  A structure based on the purpose of the application is an obvious candidate.  Below is an example of one such structure: In this structure, Utilities means software whose job it is to keep the computer itself running smoothly (configuration tools, backup software, Zip programs, etc).  Applications refers to any productivity software that doesn’t fit under the headings Multimedia, Graphics, Internet, etc. In case you’re not aware, every icon in your Start Menu is a shortcut and can be manipulated like any other shortcut (copied, moved, deleted, etc). With the Windows Start Menu (all version of Windows), Microsoft has decided that there be two parallel folder structures to store your Start Menu shortcuts.  One for you (the logged-in user of the computer) and one for all users of the computer.  Having two parallel structures can often be redundant:  If you are the only user of the computer, then having two parallel structures is totally redundant.  Even if you have several users that regularly log into the computer, most of your installed software will need to be made available to all users, and should thus be moved out of the “just you” version of the Start Menu and into the “all users” area. To take control of your Start Menu, so you can start organizing it, you’ll need to know how to access the actual folders and shortcut files that make up the Start Menu (both versions of it).  To find these folders and files, click the Start button and then right-click on the All Programs text (Windows XP users should right-click on the Start button itself): The Open option refers to the “just you” version of the Start Menu, while the Open All Users option refers to the “all users” version.  Click on the one you want to organize. A Windows Explorer window then opens with your chosen version of the Start Menu selected.  From there it’s easy.  Double-click on the Programs folder and you’ll see all your folders and shortcuts.  Now you can delete/rename/move until it’s just the way you want it. Note:  When you’re reorganizing your Start Menu, you may want to have two Explorer windows open at the same time – one showing the “just you” version and one showing the “all users” version.  You can drag-and-drop between the windows. Tip #20.  Keep Your Start Menu Tidy Once you have a perfectly organized Start Menu, try to be a little vigilant about keeping it that way.  Every time you install a new piece of software, the icons that get created will almost certainly violate your organizational structure. So to keep your Start Menu pristine and organized, make sure you do the following whenever you install a new piece of software: Check whether the software was installed into the “just you” area of the Start Menu, or the “all users” area, and then move it to the correct area. Remove all the unnecessary icons (like the “Read me” icon, the “Help” icon (you can always open the help from within the software itself when it’s running), the “Uninstall” icon, the link(s)to the manufacturer’s website, etc) Rename the main icon(s) of the software to something brief that makes sense to you.  For example, you might like to rename Microsoft Office Word 2010 to simply Word Move the icon(s) into the correct folder based on your Start Menu organizational structure And don’t forget:  when you uninstall a piece of software, the software’s uninstall routine is no longer going to be able to remove the software’s icon from the Start Menu (because you moved and/or renamed it), so you’ll need to remove that icon manually. Tip #21.  Tidy C:\ The root of your C: drive (C:\) is a common dumping ground for files and folders – both by the users of your computer and by the software that you install on your computer.  It can become a mess. There’s almost no software these days that requires itself to be installed in C:\.  99% of the time it can and should be installed into C:\Program Files.  And as for your own files, well, it’s clear that they can (and almost always should) be stored somewhere else. In an ideal world, your C:\ folder should look like this (on Windows 7): Note that there are some system files and folders in C:\ that are usually and deliberately “hidden” (such as the Windows virtual memory file pagefile.sys, the boot loader file bootmgr, and the System Volume Information folder).  Hiding these files and folders is a good idea, as they need to stay where they are and are almost never needed to be opened or even seen by you, the user.  Hiding them prevents you from accidentally messing with them, and enhances your sense of order and well-being when you look at your C: drive folder. Tip #22.  Tidy Your Desktop The Desktop is probably the most abused part of a Windows computer (from an organization point of view).  It usually serves as a dumping ground for all incoming files, as well as holding icons to oft-used applications, plus some regularly opened files and folders.  It often ends up becoming an uncontrolled mess.  See if you can avoid this.  Here’s why… Application icons (Word, Internet Explorer, etc) are often found on the Desktop, but it’s unlikely that this is the optimum place for them.  The “Quick Launch” bar (or the Superbar in Windows 7) is always visible and so represents a perfect location to put your icons.  You’ll only be able to see the icons on your Desktop when all your programs are minimized.  It might be time to get your application icons off your desktop… You may have decided that the Inbox/To-do folder on your computer (see tip #13, above) should be your Desktop.  If so, then enough said.  Simply be vigilant about clearing it and preventing it from being polluted by junk files (see tip #15, above).  On the other hand, if your Desktop is not acting as your “Inbox” folder, then there’s no reason for it to have any data files or folders on it at all, except perhaps a couple of shortcuts to often-opened files and folders (either ongoing or current projects).  Everything else should be moved to your “Inbox” folder. In an ideal world, it might look like this: Tip #23.  Move Permanent Items on Your Desktop Away from the Top-Left Corner When files/folders are dragged onto your desktop in a Windows Explorer window, or when shortcuts are created on your Desktop from Internet Explorer, those icons are always placed in the top-left corner – or as close as they can get.  If you have other files, folders or shortcuts that you keep on the Desktop permanently, then it’s a good idea to separate these permanent icons from the transient ones, so that you can quickly identify which ones the transients are.  An easy way to do this is to move all your permanent icons to the right-hand side of your Desktop.  That should keep them separated from incoming items. Tip #24.  Synchronize If you have more than one computer, you’ll almost certainly want to share files between them.  If the computers are permanently attached to the same local network, then there’s no need to store multiple copies of any one file or folder – shortcuts will suffice.  However, if the computers are not always on the same network, then you will at some point need to copy files between them.  For files that need to permanently live on both computers, the ideal way to do this is to synchronize the files, as opposed to simply copying them. We only have room here to write a brief summary of synchronization, not a full article.  In short, there are several different types of synchronization: Where the contents of one folder are accessible anywhere, such as with Dropbox Where the contents of any number of folders are accessible anywhere, such as with Windows Live Mesh Where any files or folders from anywhere on your computer are synchronized with exactly one other computer, such as with the Windows “Briefcase”, Microsoft SyncToy, or (much more powerful, yet still free) SyncBack from 2BrightSparks.  This only works when both computers are on the same local network, at least temporarily. A great advantage of synchronization solutions is that once you’ve got it configured the way you want it, then the sync process happens automatically, every time.  Click a button (or schedule it to happen automatically) and all your files are automagically put where they’re supposed to be. If you maintain the same file and folder structure on both computers, then you can also sync files depend upon the correct location of other files, like shortcuts, playlists and office documents that link to other office documents, and the synchronized files still work on the other computer! Tip #25.  Hide Files You Never Need to See If you have your files well organized, you will often be able to tell if a file is out of place just by glancing at the contents of a folder (for example, it should be pretty obvious if you look in a folder that contains all the MP3s from one music CD and see a Word document in there).  This is a good thing – it allows you to determine if there are files out of place with a quick glance.  Yet sometimes there are files in a folder that seem out of place but actually need to be there, such as the “folder art” JPEGs in music folders, and various files in the root of the C: drive.  If such files never need to be opened by you, then a good idea is to simply hide them.  Then, the next time you glance at the folder, you won’t have to remember whether that file was supposed to be there or not, because you won’t see it at all! To hide a file, simply right-click on it and choose Properties: Then simply tick the Hidden tick-box:   Tip #26.  Keep Every Setup File These days most software is downloaded from the Internet.  Whenever you download a piece of software, keep it.  You’ll never know when you need to reinstall the software. Further, keep with it an Internet shortcut that links back to the website where you originally downloaded it, in case you ever need to check for updates. See tip #33 below for a full description of the excellence of organizing your setup files. Tip #27.  Try to Minimize the Number of Folders that Contain Both Files and Sub-folders Some of the folders in your organizational structure will contain only files.  Others will contain only sub-folders.  And you will also have some folders that contain both files and sub-folders.  You will notice slight improvements in how long it takes you to locate a file if you try to avoid this third type of folder.  It’s not always possible, of course – you’ll always have some of these folders, but see if you can avoid it. One way of doing this is to take all the leftover files that didn’t end up getting stored in a sub-folder and create a special “Miscellaneous” or “Other” folder for them. Tip #28.  Starting a Filename with an Underscore Brings it to the Top of a List Further to the previous tip, if you name that “Miscellaneous” or “Other” folder in such a way that its name begins with an underscore “_”, then it will appear at the top of the list of files/folders. The screenshot below is an example of this.  Each folder in the list contains a set of digital photos.  The folder at the top of the list, _Misc, contains random photos that didn’t deserve their own dedicated folder: Tip #29.  Clean Up those CD-ROMs and (shudder!) Floppy Disks Have you got a pile of CD-ROMs stacked on a shelf of your office?  Old photos, or files you archived off onto CD-ROM (or even worse, floppy disks!) because you didn’t have enough disk space at the time?  In the meantime have you upgraded your computer and now have 500 Gigabytes of space you don’t know what to do with?  If so, isn’t it time you tidied up that stack of disks and filed them into your gorgeous new folder structure? So what are you waiting for?  Bite the bullet, copy them all back onto your computer, file them in their appropriate folders, and then back the whole lot up onto a shiny new 1000Gig external hard drive! Useful Folders to Create This next section suggests some useful folders that you might want to create within your folder structure.  I’ve personally found them to be indispensable. The first three are all about convenience – handy folders to create and then put somewhere that you can always access instantly.  For each one, it’s not so important where the actual folder is located, but it’s very important where you put the shortcut(s) to the folder.  You might want to locate the shortcuts: On your Desktop In your “Quick Launch” area (or pinned to your Windows 7 Superbar) In your Windows Explorer “Favorite Links” area Tip #30.  Create an “Inbox” (“To-Do”) Folder This has already been mentioned in depth (see tip #13), but we wanted to reiterate its importance here.  This folder contains all the recently created, received or downloaded files that you have not yet had a chance to file away properly, and it also may contain files that you have yet to process.  In effect, it becomes a sort of “to-do list”.  It doesn’t have to be called “Inbox” – you can call it whatever you want. Tip #31.  Create a Folder where Your Current Projects are Collected Rather than going hunting for them all the time, or dumping them all on your desktop, create a special folder where you put links (or work folders) for each of the projects you’re currently working on. You can locate this folder in your “Inbox” folder, on your desktop, or anywhere at all – just so long as there’s a way of getting to it quickly, such as putting a link to it in Windows Explorer’s “Favorite Links” area: Tip #32.  Create a Folder for Files and Folders that You Regularly Open You will always have a few files that you open regularly, whether it be a spreadsheet of your current accounts, or a favorite playlist.  These are not necessarily “current projects”, rather they’re simply files that you always find yourself opening.  Typically such files would be located on your desktop (or even better, shortcuts to those files).  Why not collect all such shortcuts together and put them in their own special folder? As with the “Current Projects” folder (above), you would want to locate that folder somewhere convenient.  Below is an example of a folder called “Quick links”, with about seven files (shortcuts) in it, that is accessible through the Windows Quick Launch bar: See tip #37 below for a full explanation of the power of the Quick Launch bar. Tip #33.  Create a “Set-ups” Folder A typical computer has dozens of applications installed on it.  For each piece of software, there are often many different pieces of information you need to keep track of, including: The original installation setup file(s).  This can be anything from a simple 100Kb setup.exe file you downloaded from a website, all the way up to a 4Gig ISO file that you copied from a DVD-ROM that you purchased. The home page of the software manufacturer (in case you need to look up something on their support pages, their forum or their online help) The page containing the download link for your actual file (in case you need to re-download it, or download an upgraded version) The serial number Your proof-of-purchase documentation Any other template files, plug-ins, themes, etc that also need to get installed For each piece of software, it’s a great idea to gather all of these files together and put them in a single folder.  The folder can be the name of the software (plus possibly a very brief description of what it’s for – in case you can’t remember what the software does based in its name).  Then you would gather all of these folders together into one place, and call it something like “Software” or “Setups”. If you have enough of these folders (I have several hundred, being a geek, collected over 20 years), then you may want to further categorize them.  My own categorization structure is based on “platform” (operating system): The last seven folders each represents one platform/operating system, while _Operating Systems contains set-up files for installing the operating systems themselves.  _Hardware contains ROMs for hardware I own, such as routers. Within the Windows folder (above), you can see the beginnings of the vast library of software I’ve compiled over the years: An example of a typical application folder looks like this: Tip #34.  Have a “Settings” Folder We all know that our documents are important.  So are our photos and music files.  We save all of these files into folders, and then locate them afterwards and double-click on them to open them.  But there are many files that are important to us that can’t be saved into folders, and then searched for and double-clicked later on.  These files certainly contain important information that we need, but are often created internally by an application, and saved wherever that application feels is appropriate. A good example of this is the “PST” file that Outlook creates for us and uses to store all our emails, contacts, appointments and so forth.  Another example would be the collection of Bookmarks that Firefox stores on your behalf. And yet another example would be the customized settings and configuration files of our all our software.  Granted, most Windows programs store their configuration in the Registry, but there are still many programs that use configuration files to store their settings. Imagine if you lost all of the above files!  And yet, when people are backing up their computers, they typically only back up the files they know about – those that are stored in the “My Documents” folder, etc.  If they had a hard disk failure or their computer was lost or stolen, their backup files would not include some of the most vital files they owned.  Also, when migrating to a new computer, it’s vital to ensure that these files make the journey. It can be a very useful idea to create yourself a folder to store all your “settings” – files that are important to you but which you never actually search for by name and double-click on to open them.  Otherwise, next time you go to set up a new computer just the way you want it, you’ll need to spend hours recreating the configuration of your previous computer! So how to we get our important files into this folder?  Well, we have a few options: Some programs (such as Outlook and its PST files) allow you to place these files wherever you want.  If you delve into the program’s options, you will find a setting somewhere that controls the location of the important settings files (or “personal storage” – PST – when it comes to Outlook) Some programs do not allow you to change such locations in any easy way, but if you get into the Registry, you can sometimes find a registry key that refers to the location of the file(s).  Simply move the file into your Settings folder and adjust the registry key to refer to the new location. Some programs stubbornly refuse to allow their settings files to be placed anywhere other then where they stipulate.  When faced with programs like these, you have three choices:  (1) You can ignore those files, (2) You can copy the files into your Settings folder (let’s face it – settings don’t change very often), or (3) you can use synchronization software, such as the Windows Briefcase, to make synchronized copies of all your files in your Settings folder.  All you then have to do is to remember to run your sync software periodically (perhaps just before you run your backup software!). There are some other things you may decide to locate inside this new “Settings” folder: Exports of registry keys (from the many applications that store their configurations in the Registry).  This is useful for backup purposes or for migrating to a new computer Notes you’ve made about all the specific customizations you have made to a particular piece of software (so that you’ll know how to do it all again on your next computer) Shortcuts to webpages that detail how to tweak certain aspects of your operating system or applications so they are just the way you like them (such as how to remove the words “Shortcut to” from the beginning of newly created shortcuts).  In other words, you’d want to create shortcuts to half the pages on the How-To Geek website! Here’s an example of a “Settings” folder: Windows Features that Help with Organization This section details some of the features of Microsoft Windows that are a boon to anyone hoping to stay optimally organized. Tip #35.  Use the “Favorite Links” Area to Access Oft-Used Folders Once you’ve created your great new filing system, work out which folders you access most regularly, or which serve as great starting points for locating the rest of the files in your folder structure, and then put links to those folders in your “Favorite Links” area of the left-hand side of the Windows Explorer window (simply called “Favorites” in Windows 7):   Some ideas for folders you might want to add there include: Your “Inbox” folder (or whatever you’ve called it) – most important! The base of your filing structure (e.g. C:\Files) A folder containing shortcuts to often-accessed folders on other computers around the network (shown above as Network Folders) A folder containing shortcuts to your current projects (unless that folder is in your “Inbox” folder) Getting folders into this area is very simple – just locate the folder you’re interested in and drag it there! Tip #36.  Customize the Places Bar in the File/Open and File/Save Boxes Consider the screenshot below: The highlighted icons (collectively known as the “Places Bar”) can be customized to refer to any folder location you want, allowing instant access to any part of your organizational structure. Note:  These File/Open and File/Save boxes have been superseded by new versions that use the Windows Vista/Windows 7 “Favorite Links”, but the older versions (shown above) are still used by a surprisingly large number of applications. The easiest way to customize these icons is to use the Group Policy Editor, but not everyone has access to this program.  If you do, open it up and navigate to: User Configuration > Administrative Templates > Windows Components > Windows Explorer > Common Open File Dialog If you don’t have access to the Group Policy Editor, then you’ll need to get into the Registry.  Navigate to: HKEY_CURRENT_USER \ Software \ Microsoft  \ Windows \ CurrentVersion \ Policies \ comdlg32 \ Placesbar It should then be easy to make the desired changes.  Log off and log on again to allow the changes to take effect. Tip #37.  Use the Quick Launch Bar as a Application and File Launcher That Quick Launch bar (to the right of the Start button) is a lot more useful than people give it credit for.  Most people simply have half a dozen icons in it, and use it to start just those programs.  But it can actually be used to instantly access just about anything in your filing system: For complete instructions on how to set this up, visit our dedicated article on this topic. Tip #38.  Put a Shortcut to Windows Explorer into Your Quick Launch Bar This is only necessary in Windows Vista and Windows XP.  The Microsoft boffins finally got wise and added it to the Windows 7 Superbar by default. Windows Explorer – the program used for managing your files and folders – is one of the most useful programs in Windows.  Anyone who considers themselves serious about being organized needs instant access to this program at any time.  A great place to create a shortcut to this program is in the Windows XP and Windows Vista “Quick Launch” bar: To get it there, locate it in your Start Menu (usually under “Accessories”) and then right-drag it down into your Quick Launch bar (and create a copy). Tip #39.  Customize the Starting Folder for Your Windows 7 Explorer Superbar Icon If you’re on Windows 7, your Superbar will include a Windows Explorer icon.  Clicking on the icon will launch Windows Explorer (of course), and will start you off in your “Libraries” folder.  Libraries may be fine as a starting point, but if you have created yourself an “Inbox” folder, then it would probably make more sense to start off in this folder every time you launch Windows Explorer. To change this default/starting folder location, then first right-click the Explorer icon in the Superbar, and then right-click Properties:Then, in Target field of the Windows Explorer Properties box that appears, type %windir%\explorer.exe followed by the path of the folder you wish to start in.  For example: %windir%\explorer.exe C:\Files If that folder happened to be on the Desktop (and called, say, “Inbox”), then you would use the following cleverness: %windir%\explorer.exe shell:desktop\Inbox Then click OK and test it out. Tip #40.  Ummmmm…. No, that’s it.  I can’t think of another one.  That’s all of the tips I can come up with.  I only created this one because 40 is such a nice round number… Case Study – An Organized PC To finish off the article, I have included a few screenshots of my (main) computer (running Vista).  The aim here is twofold: To give you a sense of what it looks like when the above, sometimes abstract, tips are applied to a real-life computer, and To offer some ideas about folders and structure that you may want to steal to use on your own PC. Let’s start with the C: drive itself.  Very minimal.  All my files are contained within C:\Files.  I’ll confine the rest of the case study to this folder: That folder contains the following: Mark: My personal files VC: My business (Virtual Creations, Australia) Others contains files created by friends and family Data contains files from the rest of the world (can be thought of as “public” files, usually downloaded from the Net) Settings is described above in tip #34 The Data folder contains the following sub-folders: Audio:  Radio plays, audio books, podcasts, etc Development:  Programmer and developer resources, sample source code, etc (see below) Humour:  Jokes, funnies (those emails that we all receive) Movies:  Downloaded and ripped movies (all legal, of course!), their scripts, DVD covers, etc. Music:  (see below) Setups:  Installation files for software (explained in full in tip #33) System:  (see below) TV:  Downloaded TV shows Writings:  Books, instruction manuals, etc (see below) The Music folder contains the following sub-folders: Album covers:  JPEG scans Guitar tabs:  Text files of guitar sheet music Lists:  e.g. “Top 1000 songs of all time” Lyrics:  Text files MIDI:  Electronic music files MP3 (representing 99% of the Music folder):  MP3s, either ripped from CDs or downloaded, sorted by artist/album name Music Video:  Video clips Sheet Music:  usually PDFs The Data\Writings folder contains the following sub-folders: (all pretty self-explanatory) The Data\Development folder contains the following sub-folders: Again, all pretty self-explanatory (if you’re a geek) The Data\System folder contains the following sub-folders: These are usually themes, plug-ins and other downloadable program-specific resources. The Mark folder contains the following sub-folders: From Others:  Usually letters that other people (friends, family, etc) have written to me For Others:  Letters and other things I have created for other people Green Book:  None of your business Playlists:  M3U files that I have compiled of my favorite songs (plus one M3U playlist file for every album I own) Writing:  Fiction, philosophy and other musings of mine Mark Docs:  Shortcut to C:\Users\Mark Settings:  Shortcut to C:\Files\Settings\Mark The Others folder contains the following sub-folders: The VC (Virtual Creations, my business – I develop websites) folder contains the following sub-folders: And again, all of those are pretty self-explanatory. Conclusion These tips have saved my sanity and helped keep me a productive geek, but what about you? What tips and tricks do you have to keep your files organized?  Please share them with us in the comments.  Come on, don’t be shy… Similar Articles Productive Geek Tips Fix For When Windows Explorer in Vista Stops Showing File NamesWhy Did Windows Vista’s Music Folder Icon Turn Yellow?Print or Create a Text File List of the Contents in a Directory the Easy WayCustomize the Windows 7 or Vista Send To MenuAdd Copy To / Move To on Windows 7 or Vista Right-Click Menu TouchFreeze Alternative in AutoHotkey The Icy Undertow Desktop Windows Home Server – Backup to LAN The Clear & Clean Desktop Use This Bookmarklet to Easily Get Albums Use AutoHotkey to Assign a Hotkey to a Specific Window Latest Software Reviews Tinyhacker Random Tips Acronis Online Backup DVDFab 6 Revo Uninstaller Pro Registry Mechanic 9 for Windows Track Daily Goals With 42Goals Video Toolbox is a Superb Online Video Editor Fun with 47 charts and graphs Tomorrow is Mother’s Day Check the Average Speed of YouTube Videos You’ve Watched OutlookStatView Scans and Displays General Usage Statistics

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  • Trouble with Windows 7

    - by vtimmerm
    Hi, I'm trying to virtualize an application for Windows 7 but am running into trouble: Application will run fine in Windows 7 if installed in the base. When it is virtualized, it will run on XP, but not on Windows 7. I have tried this in three ways: Captured on XP with ThinApp 4.0 Captured on XP with ThinApp 4.5 Captured on Windows 7 with ThinApp 4.5 Even when captured on Windows 7, it will not run on Windows 7 but will run on XP. When captured with a rival product, Altiris SVS, the virtualized app runs fine on Windows 7. Any idea's what could cause this behaviour? Looking at the trace file, you see that they are different right from the start when comparing Windows 7 and XP tracefiles. What could cause it to go in completely different directions? (And why does the tracefile on Windows 7 say: Operating System Unknown? Does everybody have that on Windows 7 even with 4.5?) The error message is: "Object variable or with block variable not set". Thanks, Vincent

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  • Trouble virtualizing application under Windows 7

    - by vtimmerm
    Hi, I'm trying to virtualize an application for Windows 7 but am running into trouble: Application will run fine in Windows 7 if installed in the base. When it is virtualized, it will run on XP, but not on Windows 7. I have tried this in three ways: Captured on XP with ThinApp 4.0 Captured on XP with ThinApp 4.5 Captured on Windows 7 with ThinApp 4.5 Even when captured on Windows 7, it will not run on Windows 7 but will run on XP. When captured with a rival product, Altiris SVS, the virtualized app runs fine on Windows 7. Any idea what could cause this behaviour? Looking at the trace file, you see that they are different right from the start when comparing Windows 7 and XP tracefiles. What could cause it to go in completely different directions? (And why does the tracefile on Windows 7 say: Operating System Unknown? Does everybody have that on Windows 7 even with 4.5?) The error message is: "Object variable or with block variable not set".

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  • How to use netsend command from Windows 7 to XP

    - by studiohack23
    I want to use the netsend command to send a message from my machine to another in a local network. My machine is Windows 7 Home Premium, and I want to send a message to a Windows XP Home (SP2) machine. I know that netsend is no longer valid in Windows 7, so what can I use to communicate with XP's netsend?

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  • Customizing user privileges for an account in Windows (xp/vista/7)?

    - by claws
    Hello, I'm a .NET developer and recently learning WINDOWS API. When ever a program starts, my Kaspersky anti-virus says "application belonging to trusted group is trying to set debug previleges". I started wondering what are debug privileges? When ever application tries to open a file (using OpenFileDialog) it gives this message about debug privileges. It sometimes also says the so & so application is trying to read desktop.ini I'm not sure about what exactly it is either. Any way, my concern is about user previlages. When creating user account. We can only set the account to be either Administrative or Limited user. I read in MSDN that there are so many privileges for a user account. http://msdn.microsoft.com/en-us/library/bb530716(VS.85).aspx SE_ASSIGNPRIMARYTOKEN_NAME SE_AUDIT_NAME SE_BACKUP_NAME SE_CHANGE_NOTIFY_NAME SE_CREATE_GLOBAL_NAME SE_CREATE_PAGEFILE_NAME SE_CREATE_PERMANENT_NAME SE_CREATE_SYMBOLIC_LINK_NAME SE_CREATE_TOKEN_NAME SE_DEBUG_NAME SE_ENABLE_DELEGATION_NAME SE_IMPERSONATE_NAME SE_INC_BASE_PRIORITY_NAME SE_INCREASE_QUOTA_NAME SE_INC_WORKING_SET_NAME SE_LOAD_DRIVER_NAME SE_LOCK_MEMORY_NAME SE_MACHINE_ACCOUNT_NAME SE_MANAGE_VOLUME_NAME SE_PROF_SINGLE_PROCESS_NAME SE_RELABEL_NAME SE_REMOTE_SHUTDOWN_NAME SE_RESTORE_NAME SE_SECURITY_NAME SE_SHUTDOWN_NAME SE_SYNC_AGENT_NAME SE_SYSTEM_ENVIRONMENT_NAME SE_SYSTEM_PROFILE_NAME SE_SYSTEMTIME_NAME SE_TAKE_OWNERSHIP_NAME SE_TCB_NAME SE_TIME_ZONE_NAME SE_TRUSTED_CREDMAN_ACCESS_NAME SE_UNDOCK_NAME SE_UNSOLICITED_INPUT_NAME Well, my question is How can I manually (not programatically) set/customize these privileges for a user account? Surprisingly I'm unable to find a PRIVILEGE CONST for registry access. On my lab computer admin has disabled the registry access to my account. Where can I know more information about these information? I use all 3 operating systems (XP, VISTA, 7) :)

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  • Complete Guide to Symbolic Links (symlinks) on Windows or Linux

    - by Matthew Guay
    Want to easily access folders and files from different folders without maintaining duplicate copies?  Here’s how you can use Symbolic Links to link anything in Windows 7, Vista, XP, and Ubuntu. So What Are Symbolic Links Anyway? Symbolic links, otherwise known as symlinks, are basically advanced shortcuts. You can create symbolic links to individual files or folders, and then these will appear like they are stored in the folder with the symbolic link even though the symbolic link only points to their real location. There are two types of symbolic links: hard and soft. Soft symbolic links work essentially the same as a standard shortcut.  When you open a soft link, you will be redirected to the folder where the files are stored.  However, a hard link makes it appear as though the file or folder actually exists at the location of the symbolic link, and your applications won’t know any different. Thus, hard links are of the most interest in this article. Why should I use Symbolic Links? There are many things we use symbolic links for, so here’s some of the top uses we can think of: Sync any folder with Dropbox – say, sync your Pidgin Profile Across Computers Move the settings folder for any program from its original location Store your Music/Pictures/Videos on a second hard drive, but make them show up in your standard Music/Pictures/Videos folders so they’ll be detected my your media programs (Windows 7 Libraries can also be good for this) Keep important files accessible from multiple locations And more! If you want to move files to a different drive or folder and then symbolically link them, follow these steps: Close any programs that may be accessing that file or folder Move the file or folder to the new desired location Follow the correct instructions below for your operating system to create the symbolic link. Caution: Make sure to never create a symbolic link inside of a symbolic link. For instance, don’t create a symbolic link to a file that’s contained in a symbolic linked folder. This can create a loop, which can cause millions of problems you don’t want to deal with. Seriously. Create Symlinks in Any Edition of Windows in Explorer Creating symlinks is usually difficult, but thanks to the free Link Shell Extension, you can create symbolic links in all modern version of Windows pain-free.  You need to download both Visual Studio 2005 redistributable, which contains the necessary prerequisites, and Link Shell Extension itself (links below).  Download the correct version (32 bit or 64 bit) for your computer. Run and install the Visual Studio 2005 Redistributable installer first. Then install the Link Shell Extension on your computer. Your taskbar will temporally disappear during the install, but will quickly come back. Now you’re ready to start creating symbolic links.  Browse to the folder or file you want to create a symbolic link from.  Right-click the folder or file and select Pick Link Source. To create your symlink, right-click in the folder you wish to save the symbolic link, select “Drop as…”, and then choose the type of link you want.  You can choose from several different options here; we chose the Hardlink Clone.  This will create a hard link to the file or folder we selected.  The Symbolic link option creates a soft link, while the smart copy will fully copy a folder containing symbolic links without breaking them.  These options can be useful as well.   Here’s our hard-linked folder on our desktop.  Notice that the folder looks like its contents are stored in Desktop\Downloads, when they are actually stored in C:\Users\Matthew\Desktop\Downloads.  Also, when links are created with the Link Shell Extension, they have a red arrow on them so you can still differentiate them. And, this works the same way in XP as well. Symlinks via Command Prompt Or, for geeks who prefer working via command line, here’s how you can create symlinks in Command Prompt in Windows 7/Vista and XP. In Windows 7/Vista In Windows Vista and 7, we’ll use the mklink command to create symbolic links.  To use it, we have to open an administrator Command Prompt.  Enter “command” in your start menu search, right-click on Command Prompt, and select “Run as administrator”. To create a symbolic link, we need to enter the following in command prompt: mklink /prefix link_path file/folder_path First, choose the correct prefix.  Mklink can create several types of links, including the following: /D – creates a soft symbolic link, which is similar to a standard folder or file shortcut in Windows.  This is the default option, and mklink will use it if you do not enter a prefix. /H – creates a hard link to a file /J – creates a hard link to a directory or folder So, once you’ve chosen the correct prefix, you need to enter the path you want for the symbolic link, and the path to the original file or folder.  For example, if I wanted a folder in my Dropbox folder to appear like it was also stored in my desktop, I would enter the following: mklink /J C:\Users\Matthew\Desktop\Dropbox C:\Users\Matthew\Documents\Dropbox Note that the first path was to the symbolic folder I wanted to create, while the second path was to the real folder. Here, in this command prompt screenshot, you can see that I created a symbolic link of my Music folder to my desktop.   And here’s how it looks in Explorer.  Note that all of my music is “really” stored in C:\Users\Matthew\Music, but here it looks like it is stored in C:\Users\Matthew\Desktop\Music. If your path has any spaces in it, you need to place quotes around it.  Note also that the link can have a different name than the file it links to.  For example, here I’m going to create a symbolic link to a document on my desktop: mklink /H “C:\Users\Matthew\Desktop\ebook.pdf”  “C:\Users\Matthew\Downloads\Before You Call Tech Support.pdf” Don’t forget the syntax: mklink /prefix link_path Target_file/folder_path In Windows XP Windows XP doesn’t include built-in command prompt support for symbolic links, but we can use the free Junction tool instead.  Download Junction (link below), and unzip the folder.  Now open Command Prompt (click Start, select All Programs, then Accessories, and select Command Prompt), and enter cd followed by the path of the folder where you saved Junction. Junction only creates hard symbolic links, since you can use shortcuts for soft ones.  To create a hard symlink, we need to enter the following in command prompt: junction –s link_path file/folder_path As with mklink in Windows 7 or Vista, if your file/folder path has spaces in it make sure to put quotes around your paths.  Also, as usual, your symlink can have a different name that the file/folder it points to. Here, we’re going to create a symbolic link to our My Music folder on the desktop.  We entered: junction -s “C:\Documents and Settings\Administrator\Desktop\Music” “C:\Documents and Settings\Administrator\My Documents\My Music” And here’s the contents of our symlink.  Note that the path looks like these files are stored in a Music folder directly on the Desktop, when they are actually stored in My Documents\My Music.  Once again, this works with both folders and individual files. Please Note: Junction would work the same in Windows 7 or Vista, but since they include a built-in symbolic link tool we found it better to use it on those versions of Windows. Symlinks in Ubuntu Unix-based operating systems have supported symbolic links since their inception, so it is straightforward to create symbolic links in Linux distros such as Ubuntu.  There’s no graphical way to create them like the Link Shell Extension for Windows, so we’ll just do it in Terminal. Open terminal (open the Applications menu, select Accessories, and then click Terminal), and enter the following: ln –s file/folder_path link_path Note that this is opposite of the Windows commands; you put the source for the link first, and then the path second. For example, let’s create a symbolic link of our Pictures folder in our Desktop.  To do this, we entered: ln -s /home/maguay/Pictures /home/maguay/Desktop   Once again, here is the contents of our symlink folder.  The pictures look as if they’re stored directly in a Pictures folder on the Desktop, but they are actually stored in maguay\Pictures. Delete Symlinks Removing symbolic links is very simple – just delete the link!  Most of the command line utilities offer a way to delete a symbolic link via command prompt, but you don’t need to go to the trouble.   Conclusion Symbolic links can be very handy, and we use them constantly to help us stay organized and keep our hard drives from overflowing.  Let us know how you use symbolic links on your computers! Download Link Shell Extension for Windows 7, Vista, and XP Download Junction for XP Similar Articles Productive Geek Tips Using Symlinks in Windows VistaHow To Figure Out Your PC’s Host Name From the Command PromptInstall IceWM on Ubuntu LinuxAdd Color Coding to Windows 7 Media Center Program GuideSync Your Pidgin Profile Across Multiple PCs with Dropbox TouchFreeze Alternative in AutoHotkey The Icy Undertow Desktop Windows Home Server – Backup to LAN The Clear & Clean Desktop Use This Bookmarklet to Easily Get Albums Use AutoHotkey to Assign a Hotkey to a Specific Window Latest Software Reviews Tinyhacker Random Tips DVDFab 6 Revo Uninstaller Pro Registry Mechanic 9 for Windows PC Tools Internet Security Suite 2010 Gadfly is a cool Twitter/Silverlight app Enable DreamScene in Windows 7 Microsoft’s “How Do I ?” Videos Home Networks – How do they look like & the problems they cause Check Your IMAP Mail Offline In Thunderbird Follow Finder Finds You Twitter Users To Follow

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  • Windows: what is the difference between DEP always on and DEP opt-out with no exceptions?

    - by Peter Mortensen
    What is the difference between DEP always on ("/NoExecute=AlwaysOn" in boot.ini) and DEP opt-out ( "/NoExecute=OptOut" in boot.ini) with no exceptions? "no exceptions" = empty list of programs for which DEP does not apply. DEP = Data Execution Prevention (hardware). One would expect it to work the same way, but it makes a difference for some applications. E.g. for all versions of UltraEdit 14 (14.2). It crashes at startup for DEP always on, at least on Microsoft Windows XP Professional Edition x64 edition. (2010-03-11: this problem has been fixed with UltraEdit 15.2 and later.) Update 1: I think this difference is caused by the backdoors that Microsoft has put into hardware DEP for OptOut, according to Fabrice Roux (see below). In the case of IrfanView, for which Steve Gibson observed the same difference as I did for UltraEdit (see below), the difference is caused by a non-DEP aware EXE packer (ASPack) that Microsoft coded a backdoor for. Is there a difference between Windows XP, Windows Vista and Windows 7 ? Is there a difference between 32 bit and 64 bit versions of Windows ? Sources: From [http://blog.fabriceroux.com/index.php/2007/02/26/hardware_dep_has_a_backdoor?blog=1], "Hardware DEP has a backdoor" by Fabrice Roux. 2007-02-26. "IrfanView was not using any trick to evade DEP ... Microsoft just coded a backdoor used only in OPTOUT. Bascially Microsoft checks the executable header for a section matching one of the 3 strings. If one these strings is found, DEP will be turned OFF for this application by windows. ... 'aspack', 'pcle', 'sforce'" From [http://www.grc.com/sn/sn-078.htm], by Steve Gibson. "I can’t find any documentation on Microsoft’s site anywhere, because we’re seeing a difference between always-on and opt-out. That is, you would imagine that always-on mode would be the same as opting out if you weren’t having any opt-out programs. It turns out it’s not the case. For example ... the IrfanView file viewer ... runs fine in opt-out mode, even if it has not been opted out. But it won’t launch, Windows blocks it from launching ... in always-on mode." From [http://www.grc.com/sn/sn-083.htm], by Steve Gibson. "... IrfanView ... won’t run with DEP turned on. It’s because it uses an EXE packer, an executable compression program called ASPack. And it makes sense that it wouldn’t because naturally an executable compressor has got to decompress the executable, so it allocates a bunch of data memory into which it decompresses the compressed executable, and then it runs it. Well, it’s running a data allocation, which is exactly what DEP is designed to stop. On the other hand, UPX, which is actually the leading and most popular EXE compressor, it’s DEP- compatible because those guys realized, hey, when we allocate this memory, we should mark the pages as executable."

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  • Printing to a Windows 7 incompatible printer shared on supported Windows XP machine

    - by MGSoto
    I have an HP Laserjet 1500 that is supported by Windows XP, but not supported by Windows-7. I want to print from my 7 machine(s) to my XP machine on this printer. Is there some sort of way to send a generic job (like sending raw postscript or something) to the XP machine, which will then print it with the proper drivers? Is there a virtual printer that has drivers for both XP and 7 that will just re-print it on the XP machine using the real printer?

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  • Windows SBS 2008 to Windows Server 2012 migration

    - by StefanGrech
    I am in the process of upgrading my Windows SBS 2008 server running Exchange, Active Directory and as a File server to Windows Server 2012 essentials. Now I know that Windows Server 2012 essentials does not have exchange, thus I was looking to migrate the Active directory and the file server to Windows Server 2012 essentials, Then I would have a separate Virtual machine running Windows server 2012 standard with Exchange 2013. Now my question is, what should I do first? Migrate the AD and File server to Windows 2012 essentials and then after the migration is finished, I create a local move of the mailboxes from SBS 2008 to Windows Server 2012 standard running exchange 2013? or should this be the other way round?

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  • How to avoid Windows Genuine Advantage for an XP update?

    - by hlovdal
    I am about to apply updates to a windows xp installation I have not booted in a couple of years. When going to update.microsoft.com, it forced me first to accept an activex installation and now it wants me to install wga: Windows Update To use this latest version of Windows Update, you will need to upgrade some of its components. This version provides you with the following enhancements to our service: <... useless list of "advantages" ... Details Windows Genuine Advantage Validation Tool (KB892130) 1.1 MB , less than 1 minute The Windows Genuine Advantage Validation Tool enables you to verify that your copy of Microsoft Windows is genuine. The tool validates your Windows installation by checking Windows Product Identification and Product Activation status. Update for Windows XP (KB898461) 477 KB , less than 1 minute This update installs a permanent copy of Package Installer for Windows to enable software updates to have a significantly smaller download size. The Package Installer facilitates the install of software updates for Microsoft Windows operating systems and other Microsoft products. After you install this update, you may have to restart your system. Total: 1.5 MB , less than 1 minute I have heard nothing but bad things about wga, and I absolutely do not want it installed on my system (this answer seems to give some options). Searching for "windows xp" at microsoft's web pages brought up this page which says Windows XP Service Pack 3 Network Installation Package for IT Professionals and Developers Brief Description This installation package is intended for IT professionals and developers downloading and installing on multiple computers on a network. If you're updating just one computer, please visit Windows Update at http://update.microsoft.com . ... File Name: WindowsXP-KB936929-SP3-x86-ENU.exe I am currently downloading this file. Will installing this bring my installation up to date with security updates? What about later updates whenever a new problem is discovered, how can i update without using wga?

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  • Three Ways to Access the Windows 8 Boot Options Menu

    - by Lori Kaufman
    The boot options have been consolidated in Windows 8 into a single menu, called the “boot options menu,” providing access to repair tools and options for changing Windows startup behavior, such as enabling debugging, booting into safe mode, and launching into a recovery environment. The days of pressing a function key or Esc to interrupt the boot process and get into the BIOS configuration (in UEFI enabled systems) are gone. There are three ways of accessing the new boot options menu in Windows 8 and we’ll show you how. 7 Ways To Free Up Hard Disk Space On Windows HTG Explains: How System Restore Works in Windows HTG Explains: How Antivirus Software Works

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  • Recommended partitions to migrate from Windows XP to Windows 7 and Ubuntu

    - by Juanillo
    Hello, I have a system with Windows XP. My hard disk has 189 GB NTFS. I want to change the operative system to windows 7, but I want to add Ubuntu as well. As the change might take several days (because I don't have much time) I want to install one system (or Windows 7 or Ubuntu) keeping my windows XP installed in another partition so if something doesn't work in thebrand new operating system installed I can use my Windows XP installation. So I've thouht about doing something like this: Copy the data I want to keep to an external hard disk. Make partitions enough to install windows 7, keep data in another partition and another one to install Ubuntu. Copy the data I want to keep to the partition I've just created. Install Ubuntu in the partitions for Ubuntu. Check if Ubuntu works fine If it works OK install Windows 7 on the partition of Windows XP (Windows XP will be erased). Reinstall the programs in Windows 7. So my question is: How many partitions do you recommend me to have (and the size of each one and NTFS or FAT32)? The operative system I'm going to use more is Windows 7 (though I love Linux I use many programs which are windows dependant). Do you think I should do anything else / change something in the proccess to avoid any problem? I don't know if making the partitions can harm the data I have in the disk. Thanks.

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  • XP Mode ODBC Connection Problem

    - by Nelson Muniz
    I have just installed XP Mode on our Windows 7 Computer. I need XP Mode because we have a legacy accounting program that doesn't run in Windows 7. The problem we are having is that when I run the accounting program in XP Mode it starts but then reports a connection problem. I understand that is a problem with the ODBC connection. I there any way that I can correct this? I will really appreciate you help....

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  • Building and Deploying Windows Azure Web Sites using Git and GitHub for Windows

    - by shiju
    Microsoft Windows Azure team has released a new version of Windows Azure which is providing many excellent features. The new Windows Azure provides Web Sites which allows you to deploy up to 10 web sites  for free in a multitenant shared environment and you can easily upgrade this web site to a private, dedicated virtual server when the traffic is grows. The Meet Windows Azure Fact Sheet provides the following information about a Windows Azure Web Site: Windows Azure Web Sites enable developers to easily build and deploy websites with support for multiple frameworks and popular open source applications, including ASP.NET, PHP and Node.js. With just a few clicks, developers can take advantage of Windows Azure’s global scale without having to worry about operations, servers or infrastructure. It is easy to deploy existing sites, if they run on Internet Information Services (IIS) 7, or to build new sites, with a free offer of 10 websites upon signup, with the ability to scale up as needed with reserved instances. Windows Azure Web Sites includes support for the following: Multiple frameworks including ASP.NET, PHP and Node.js Popular open source software apps including WordPress, Joomla!, Drupal, Umbraco and DotNetNuke Windows Azure SQL Database and MySQL databases Multiple types of developer tools and protocols including Visual Studio, Git, FTP, Visual Studio Team Foundation Services and Microsoft WebMatrix Signup to Windows and Enable Azure Web Sites You can signup for a 90 days free trial account in Windows Azure from here. After creating an account in Windows Azure, go to https://account.windowsazure.com/ , and select to preview features to view the available previews. In the Web Sites section of the preview features, click “try it now” which will enables the web sites feature Create Web Site in Windows Azure To create a web sites, login to the Windows Azure portal, and select Web Sites from and click New icon from the left corner  Click WEB SITE, QUICK CREATE and put values for URL and REGION dropdown. You can see the all web sites from the dashboard of the Windows Azure portal Set up Git Publishing Select your web site from the dashboard, and select Set up Git publishing To enable Git publishing , you must give user name and password which will initialize a Git repository Clone Git Repository We can use GitHub for Windows to publish apps to non-GitHub repositories which is well explained by Phil Haack on his blog post. Here we are going to deploy the web site using GitHub for Windows. Let’s clone a Git repository using the Git Url which will be getting from the Windows Azure portal. Let’s copy the Git url and execute the “git clone” with the git url. You can use the Git Shell provided by GitHub for Windows. To get it, right on the GitHub for Windows, and select open shell here as shown in the below picture. When executing the Git Clone command, it will ask for a password where you have to give password which specified in the Windows Azure portal. After cloning the GIT repository, you can drag and drop the local Git repository folder to GitHub for Windows GUI. This will automatically add the Windows Azure Web Site repository onto GitHub for Windows where you can commit your changes and publish your web sites to Windows Azure. Publish the Web Site using GitHub for Windows We can add multiple framework level files including ASP.NET, PHP and Node.js, to the local repository folder can easily publish to Windows Azure from GitHub for Windows GUI. For this demo, let me just add a simple Node.js file named Server.js which handles few request handlers. 1: var http = require('http'); 2: var port=process.env.PORT; 3: var querystring = require('querystring'); 4: var utils = require('util'); 5: var url = require("url"); 6:   7: var server = http.createServer(function(req, res) { 8: switch (req.url) { //checking the request url 9: case '/': 10: homePageHandler (req, res); //handler for home page 11: break; 12: case '/register': 13: registerFormHandler (req, res);//hamdler for register 14: break; 15: default: 16: nofoundHandler (req, res);// handler for 404 not found 17: break; 18: } 19: }); 20: server.listen(port); 21: //function to display the html form 22: function homePageHandler (req, res) { 23: console.log('Request handler home was called.'); 24: res.writeHead(200, {'Content-Type': 'text/html'}); 25: var body = '<html>'+ 26: '<head>'+ 27: '<meta http-equiv="Content-Type" content="text/html; '+ 28: 'charset=UTF-8" />'+ 29: '</head>'+ 30: '<body>'+ 31: '<form action="/register" method="post">'+ 32: 'Name:<input type=text value="" name="name" size=15></br>'+ 33: 'Email:<input type=text value="" name="email" size=15></br>'+ 34: '<input type="submit" value="Submit" />'+ 35: '</form>'+ 36: '</body>'+ 37: '</html>'; 38: //response content 39: res.end(body); 40: } 41: //handler for Post request 42: function registerFormHandler (req, res) { 43: console.log('Request handler register was called.'); 44: var pathname = url.parse(req.url).pathname; 45: console.log("Request for " + pathname + " received."); 46: var postData = ""; 47: req.on('data', function(chunk) { 48: // append the current chunk of data to the postData variable 49: postData += chunk.toString(); 50: }); 51: req.on('end', function() { 52: // doing something with the posted data 53: res.writeHead(200, "OK", {'Content-Type': 'text/html'}); 54: // parse the posted data 55: var decodedBody = querystring.parse(postData); 56: // output the decoded data to the HTTP response 57: res.write('<html><head><title>Post data</title></head><body><pre>'); 58: res.write(utils.inspect(decodedBody)); 59: res.write('</pre></body></html>'); 60: res.end(); 61: }); 62: } 63: //Error handler for 404 no found 64: function nofoundHandler(req, res) { 65: console.log('Request handler nofound was called.'); 66: res.writeHead(404, {'Content-Type': 'text/plain'}); 67: res.end('404 Error - Request handler not found'); 68: } .csharpcode, .csharpcode pre { font-size: small; color: black; font-family: consolas, "Courier New", courier, monospace; background-color: #ffffff; /*white-space: pre;*/ } .csharpcode pre { margin: 0em; } .csharpcode .rem { color: #008000; } .csharpcode .kwrd { color: #0000ff; } .csharpcode .str { color: #006080; } .csharpcode .op { color: #0000c0; } .csharpcode .preproc { color: #cc6633; } .csharpcode .asp { background-color: #ffff00; } .csharpcode .html { color: #800000; } .csharpcode .attr { color: #ff0000; } .csharpcode .alt { background-color: #f4f4f4; width: 100%; margin: 0em; } .csharpcode .lnum { color: #606060; } If there is any change in the local repository folder, GitHub for Windows will automatically detect the changes. In the above step, we have just added a Server.js file so that GitHub for Windows will detect the changes. Let’s commit the changes to the local repository before publishing the web site to Windows Azure. After committed the all changes, you can click publish button which will publish the all changes to Windows Azure repository. The following screen shot shows deployment history from the Windows Azure portal.   GitHub for Windows is providing a sync button which can use for synchronizing between local repository and Windows Azure repository after making any commit on the local repository after any changes. Our web site is running after the deployment using Git Summary Windows Azure Web Sites lets the developers to easily build and deploy websites with support for multiple framework including ASP.NET, PHP and Node.js and can easily deploy the Web Sites using Visual Studio, Git, FTP, Visual Studio Team Foundation Services and Microsoft WebMatrix. In this demo, we have deployed a Node.js Web Site to Windows Azure using Git. We can use GitHub for Windows to publish apps to non-GitHub repositories and can use to publish Web SItes to Windows Azure.

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  • Test Drive Windows 7 Online with Virtual Labs

    - by Matthew Guay
    Did you miss out on the Windows 7 public beta and want to try it out before you actually make the leap and upgrade? Maybe you want to learn how to deploy new features in a business environment. Here’s how you can test drive Windows 7 directly from your browser. Whether you manage 10,000 desktops or simply manage your own laptop, it’s usually best to test out a new OS before installing it.  If you’re upgrading from Windows XP you may find many things unfamiliar.  Microsoft has setup a special Windows 7 Test Drive website with resources to help IT professionals test and deploy Windows 7 in their workplaces.  This is a great resource to try out Windows 7 from the comfort of your browser, and look at some of the new features without even installing it. Please note that the online version is not nearly as responsive as a full standard install of Windows 7.  It also does not run the full Aero interface or desktop effects, and may refresh slowly depending on your Internet connection.  So don’t judge Windows 7’s performance based on this virtual lab, but use it as a way to learn more about Windows 7 without installing it. Getting Started To test drive Windows 7, visit Microsoft’s Windows 7 Test Drive website (link below).  You will need to run the Windows 7 Test Drive in Internet Explorer, as it requires Active X support.  We received this error when attempting to run the Test Drive in Firefox: Now, click the “Take a Test Drive” link on the bottom left of the page. This site includes several test drives to demonstrate different features of Windows 7 and its related ecosystem of products including Windows Server 2008 R2, some of which, including the XP Mode test drive, are not yet ready.  For this test, we selected the MED-V Test drive, as this includes Office 2007 and 2010 so you can test them in Windows 7 as well.  Simply select the test drive you want, and click “Try it now!”   If you haven’t run a Windows test drive before, you will be asked to install an ActiveX control.  Click the link to install. Click the yellow bar at the top of the page in Internet Explorer, and select to Install the add-on.  You may have to approve a UAC prompt to finish the install. Once this is finished, click the link on the bottom of the page to return to your test drive.  The test drive page should automatically refresh; if it doesn’t, click refresh to reload it. Now the test drive will load the components.   Once its fully loaded, click the link to launch Windows 7 in a new window. You may see a prompt warning that the server may have been impersonated.  Simply click Yes to proceed. The test lab will give you some getting started directions; click Close Window when you’re ready to try out Windows 7. Here’s the default desktop in the Windows 7 test drive.  You can use it just like a normal Windows computer, but do note that it may function slowly depending on your internet connection.   This test drive includes both Office 2007 and Office 2010 Tech Preview, so you can try out both in Windows 7 as well. You can try out the new Windows 7 applications such as the reworked Paint with the Ribbon interface from Office. Or you can even test the newest version of Media Center, though it will warn you that it may not function good with the down-scaled graphics in the test drive.   Most importantly, you can try out the new features in Windows 7, such as Jumplists and even Aero Snap.  Once again, these features will not function the quickest, but it does let you test them out. While working with the Virtual Lab, there are different tasks it walks you through. You can also download a copy of the lab manual in PDF format to help you navigate through the various objectives. The test drive system is running Microsoft Forefront Security, the enterprise security solution from which Microsoft Security Essentials has adapted components from. Conclusion These virtual labs are great for tech students, or those of you who want to get a first-hand trial of the new features. Also, if you’re not sure on how to deploy something and want to practice in a virtual environment, these labs are quite valuable.While these labs are geared toward IT professionals, it’s a good way for anyone to try out Windows 7 features from the comfort of your current computer. Test Drive Windows 7 Similar Articles Productive Geek Tips Mount Multiple ISO Images Using Virtual CloneDriveHow To Delete a VHD in Windows 7Keyboard Shortcuts for VMware WorkstationMount an ISO image in Windows 7 or VistaHow To Turn a Physical Computer Into A Virtual Machine with Disk2vhd TouchFreeze Alternative in AutoHotkey The Icy Undertow Desktop Windows Home Server – Backup to LAN The Clear & Clean Desktop Use This Bookmarklet to Easily Get Albums Use AutoHotkey to Assign a Hotkey to a Specific Window Latest Software Reviews Tinyhacker Random Tips DVDFab 6 Revo Uninstaller Pro Registry Mechanic 9 for Windows PC Tools Internet Security Suite 2010 If it were only this easy SyncToy syncs Files and Folders across Computers on a Network (or partitions on the same drive) Classic Cinema Online offers 100’s of OnDemand Movies OutSync will Sync Photos of your Friends on Facebook and Outlook Windows 7 Easter Theme YoWindoW, a real time weather screensaver

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  • Download the Windows 8 Release Preview Themes for Windows 7 [Double Theme]

    - by Asian Angel
    The Windows 8 Release Preview came with two great sets of beautiful wallpapers, one for the desktop and one for the lock screen. With this in mind the good folks over at the 7 Tutorials blog decided to help bring that Windows 8 goodness to everyone’s Windows 7 desktops. You can see some of the wallpapers available for the desktop above and see some for the lock screen below… Special Note: While many of the wallpapers are the same as those for the Consumer Preview, there have been some changes in what has been included for the Release Preview. Download Windows 8 Release Preview Themes for Windows 7 [7 Tutorials] HTG Explains: What Is RSS and How Can I Benefit From Using It? HTG Explains: Why You Only Have to Wipe a Disk Once to Erase It HTG Explains: Learn How Websites Are Tracking You Online

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