Application for time and project management

Posted by user10826 on Super User See other posts from Super User or by user10826
Published on 2011-01-04T17:43:39Z Indexed on 2011/01/04 18:55 UTC
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I want to improve the way I organize my projects/tasks/schedule

What I do now is:

  1. keep an excel sheet with the name of the most important tasks/projects, I look at it at the beginning of each day and decide the ones I will focus on
  2. on iCal I write down events for each day, or for a concrete time (13 to 14 hours). I set up each day the tasks I want to accomlish, and allocate them hours
  3. I use Things (culture code) to keep info about tasks and projects not very important and which are not time allocated yet (GTD name = someday)
  4. I use Mail on Mac and create folders for the mails I want to process with the name of the different projects
  5. I save the main info for each project on freemind maps

My system works well at the moment but it is pretty complicated to use. I want to make it better and I am looking for something with these requirements:

  • must be 100% offline accessable
  • it should use as less programs/resources as possible, ideally just one program should be able to manage all my info
  • I can use the GTD methodology mixed with priorities and I can allocate each task converted to event on my calendar
  • I can have different daily/weekly, etc views on a calendar to see the "big picture"
  • must run on mac os x leopard
  • price does not matter, I will pay for this

So, according to your experience, can you recommend me something like this?

Thanks

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