First, a little background. I've recently been taken on as a web and software developer for a small company, who has no other in-house IT support. They've been asking my opinion on lots of IT subjects that are quite far out of my comfort zone. I'm definitely not a network admin.

Their IT consultancy contractor is pushing them to upgrade their dedicated exchange server, even though it seems like the one they currently have has a lot of life left in it and is running problem free. They say it's "coming to the natural end of it's life". They want to install a monster with a Xeon E5-2420, 32GB RAM, 2x 1TB HDDs, Windows Server 2012 and Microsoft Exchange 2010. They want to charge a small fortune for it. Basically, this system seems massively over the top seeing as it won't be doing anything else other than running as an exchange server for a company with less than 25 email accounts. My employers also have a file server system in-house that hosts three web apps, an SQL server, their local domain, print server and shared folders. That machine is using the same specs as the proposed new one, and it is barely using any of it's potential.

I asked if Microsoft Exchange 2010 could be installed on their file server, but they said that MS Exchange can't run on the same system as an SQL server because for some reason they will eat up each others resources (even though the SQL server isn't touching 1% of the current system's CPU or RAM).

My question is really, are they trying to rip my employers off? Could MS Exchange be installed on their other server (on a virtual instance or not), or does the old one even need replacing at all? Going with their current suggestion will cost the company in excess of £6k, and it seems entirely unnecessary.

I apologies, because I know this is probably a little thin on details, but if I carry on I could end up writing a massive essay that no-one will want to read. I've been doing my research, but I'm not knowledgeable enough make any hard decisions. Let me know if you need any more details.

Thank you for any help you can offer.

Further Details: The new exchange would need to support Outlook Web App, 25 users, a few public mailboxes, and email exchange with Blackberries.