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  • Database design for invoices, invoice lines & revisions

    - by FreshCode
    I'm designing the 2nd major iteration of a relational database for a franchise's CRM (with lots of refactoring) and I need help on the best database design practices for storing job invoices and invoice lines with a strong audit trail of any changes made to each invoice. Current schema Invoices Table InvoiceId (int) // Primary key JobId (int) StatusId (tinyint) // Pending, Paid or Deleted UserId (int) // auditing user Reference (nvarchar(256)) // unique natural string key with invoice number Date (datetime) Comments (nvarchar(MAX)) InvoiceLines Table LineId (int) // Primary key InvoiceId (int) // related to Invoices above Quantity (decimal(9,4)) Title (nvarchar(512)) Comment (nvarchar(512)) UnitPrice (smallmoney) Revision schema InvoiceRevisions Table RevisionId (int) // Primary key InvoiceId (int) JobId (int) StatusId (tinyint) // Pending, Paid or Deleted UserId (int) // auditing user Reference (nvarchar(256)) // unique natural string key with invoice number Date (datetime) Total (smallmoney) Schema design considerations 1. Is it sensible to store an invoice's Paid or Pending status? All payments received for an invoice are stored in a Payments table (eg. Cash, Credit Card, Cheque, Bank Deposit). Is it meaningful to store a "Paid" status in the Invoices table if all the income related to a given job's invoices can be inferred from the Payments table? 2. How to keep track of invoice line item revisions? I can track revisions to an invoice by storing status changes along with the invoice total and the auditing user in an invoice revision table (see InvoiceRevisions above), but keeping track of an invoice line revision table feels hard to maintain. Thoughts? 3. Tax How should I incorporate sales tax (or 14% VAT in SA) when storing invoice data?

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  • What tool for printing Invoices and similar documents in Java Swing?

    - by Jonas
    I'm looking for a good tool for printing Invoices, Receipts and similar documents in Java Swing. I have tried JasperReports but it is pretty hard to get a dynamic layout and it is designing for reports. A requirement that I have is that the document should be sent directly to the printer and must not be saved to a file. So some tools that first creates an Office Document or a PDF document isn't a solution for me. Any recommendations?

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  • Code Contracts: validating arrays and collections

    - by DigiMortal
    Validating collections before using them is very common task when we use built-in generic types for our collections. In this posting I will show you how to validate collections using code contracts. It is cool how much awful looking code you can avoid using code contracts. Failing code Let’s suppose we have method that calculates sum of all invoices in collection. We have class Invoice and one of properties it has is Sum. I don’t introduce here any complex calculations on invoices because we have another problem to solve in this topic. Here is our code. public static decimal CalculateTotal(IList<Invoice> invoices) {     var sum = invoices.Sum(p => p.Sum);     return sum; } This method is very simple but it fails when invoices list contains at least one null. Of course, we can test if invoice is null but having nulls in lists like this is not good idea – it opens green way for different coding bugs in system. Our goal is to react to bugs ASAP at the nearest place they occur. There is one more way how to make our method fail. It happens when invoices is null. I thing it is also one common bugs during development and it even happens in production environments under some conditions that are usually hardly met. Now let’s protect our little calculation method with code contracts. We need two contracts: invoices cannot be null invoices cannot contain any nulls Our first contract is easy but how to write the second one? Solution: Contract.ForAll Preconditions in code are checked using Contract.Ensures method. This method takes boolean value as argument that sais if contract holds or not. There is also method Contract.ForAll that takes collection and predicate that must hold for that collection. Nice thing is ForAll returns boolean. So, we have very simple solution. public static decimal CalculateTotal(IList<Invoice> invoices) {     Contract.Requires(invoices != null);     Contract.Requires(Contract.ForAll<Invoice>(invoices, p => p != null));       var sum = invoices.Sum(p => p.Sum);     return sum; } And here are some lines of code you can use to test the contracts quickly. var invoices = new List<Invoice>(); invoices.Add(new Invoice()); invoices.Add(null); invoices.Add(new Invoice()); //CalculateTotal(null); CalculateTotal(invoices); If your code is covered with unit tests then I suggest you to write tests to check that these contracts hold for every code run. Conclusion Although it seemed at first place that checking all elements in collection may end up with for-loops that does not look so nice we were able to solve our problem nicely. ForAll method of contract class offered us simple mechanism to check collections and it does it smoothly the code-contracts-way. P.S. I suggest you also read devlicio.us blog posting Validating Collections with Code Contracts by Derik Whittaker.

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  • Any tips for designing the invoicing/payment system of a SaaS?

    - by Alexandru Trandafir Catalin
    The SaaS is for real estate companies, and they can pay a monthly fee that will offer them 1000 publications but they can also consume additional publications or other services that will appear on their bill as extras. On registration the user can choose one of the 5 available plans that the only difference will be the quantity of publications their plan allows them to make. But they can pass that limit if they wish, and additional payment will be required on the next bill. A publication means: Publishing a property during one day, for 1 whole month would be: 30 publications. And 5 properties during one day would be 5 publications. So basically the user can: Make publications (already paid in the monthly fee, extra payment only if it passes the limit) Highlight that publication (extra payment) Publish on other websites or printed catalogues (extra payment) Doubts: How to handle modifications in pricing plans? Let's say quantities change, or you want to offer some free stuff. How to handle unpaid invoices? I mean, freeze the service until the payment has been done and then resume it. When to make the invoices? The idea is to make one invoice for the monthly fee and a second invoice for the extra services that were consumed. What payment methods to use? The choosen now is by bank account, and mobile phone validation with a SMS. If user doesn't pay we call that phone and ask for payment. Any examples on billing online services will be welcome! Thanks!

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  • Invoices for Printing in MS-Access

    - by Nitrodist
    The application that I'm currently working on has a funky set up for the invoices that they print. The form is the invoice that is printed out. I took a look at the Northwind DB and what it does is and it actually generates a report based on the record's information. What are the limitations of using Forms vs. Reports for printing out reports? One of the limitations that I've run into so far is that the printed page is jam packed with information (all required) to fit on a single page, yet there is lots of wasted space for some stuff since elements on the page don't shrink or grow due to what's inputted into the textboxes. How are invoices designed for your applications? How do you handle space restraints for creating invoices?

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  • Compress a folder of PDF files into separate zip archives

    - by Panrubius
    I wanted to take a folder full of PDF files and create a number of separate zip files, after following the advice on this question everything worked *almost*perfectly. Here's what happened: When I issued this command in Terminal: zip -s 5m -r ~/Desktop/invoices ~/Desktop/Invoices/ Everything worked really well, in that I got 11 ZIP files of approximately 5 MB each; placed in the folder specified. However, the files they outputted were named as follows: invoices.z01 invoices.z02 invoices.z03 invoices.z04 invoices.z05 invoices.z06 invoices.z07 invoices.z08 invoices.z09 invoices.z10 invoices.zip So as you can see only invoices.zip has been named correctly. I could go through and rename them one by one, but seriously, if we start doing that then what in the name of Evolution are computers for?! Now, I am also aware that I'm relatively new to the Terminal; so I could be making a very silly mistake somewhere. If that's the case, please be patient :-) Any help would be greatly appreciated. One last note: I'm quadriplegic so I would like to avoid GUI applications as much as possible, I use voice recognition software you see this working in the Terminal is much much easier.

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  • Word 2010 for writing invoices, starting with XML

    - by TomTom
    Hello, we are doing quite some invoice generation, and so far it is based on some pretty awful word automation that is now in for a review with Word 2010. I would love to move to a XML based format for storing / presenting invoices, only going to a word document in the last stage. This means I can use easily othermeans to present an invoice internally from the XML. We use Word as "last stage" because Word is a lot better than anything else ever discovered for formatting - our invoices have quite some text sometimes, in the invoice item table, and word is smartest with handling page breaks in the "correct" way. Now, here my question: is there any proper way by now to do this with XML easily? I remember Word having (had) in 2007 some XML field mapping mechanism, but it did not handle tables in the XML. Was anything changed? What would be the proposed approach for generating an .docx document (starting with a .dotx templace) for an invoice, if the relevant data is available in XML form?

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  • printing invoices

    - by stuarty
    Hi I have invoice data stored in SQL now I want to print those invoices, It would probably take me less than an hour to print them manually but that is not the point I want to do it programmatically using c# What is the quickest simplest way? Excel? Links to some examples? TIA Stuart

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  • Application logic for invoicing and subscriptions?

    - by Industrial
    Hi everyone, We're just in the planning stage of a web app that offers subscriptions to our customers. The subscription periods varies and can be prolonged indefinitely by our customers, but are always at least one month (30 days). When a customer signs up, the customer information (billing address, phone number and so on) are stored in a customers table and a subscription is created in the subscriptions table: id | start_date | end_date | customer_id -------------------------------------------------------- 1 | 2010-12-31 | 2011-01-31 | 1 Every month we'll loop through the subscriptions table (cronjob preferably) and create invoices for the past subscription period, which are housed in their own table - invoices. Depending on the customer, invoices are manually printed out and sent by mail, or just emailed to the customer. Due to the nature of our customers and the product, we need to offer a variety of different payment alternatives including wire transfer and card payments, hence some invoices may need to be manually handled and registered as paid by our staff. The 15th every month, the invoices table are looped through and if no payment has been marked for the actual invoice, the according subscription will be removed. If there's a payment registered, the end_date in the subscriptions table is incremented by another 30 days (or what now our period our customer has chosen). Are we looking at headaches by incrementing dates forwards and backwards to handle non-paying customers and extending subscriptions? Would it be a better idea to add new subscriptions as customers extends their subscription?

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  • Creating PDF Invoices - Are there any templating solutions?

    - by smashedmercury
    Our company is looking to integrate invoices into a new system we are developing. We require some a solution to create a layout of the invoice and then convert to pdf. We have considered just laying out the invoice in html/css then converting to pdf. We have also considered using SVG-PDf conversion. Both of these solutions integrate well into our existing templating language used for our web application. Historically we have been a Microsoft based business and used Crystal Reports for such a task but we are looking an open source Linux solution for this project. Does any one have any suggestions of an approach or technology we could use for such a task?

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  • Amazon S3 as secure backup without multiple invoices

    - by Tom Viner
    I'm storing copies of database backups on Amazon S3 using the Python Boto library. But I worry that if my web server was hacked, those backups could be deleted using the credentials I need to do the upload. Ok, so I know you can grant permissions to another Amazon email address, so I can imagine doing that after an upload then removing the original user's write access BUT in this scenario I now end up with 2 accounts and 2 sets of invoices to give to accounts every month. Is there a solution to this that doesn't require a new Amazon account for each web server I run?

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  • Multi-Page invoice printing on one page

    - by ryan
    I have an invoice that contains over 100 lines of product that I am trying to print. This single invoice should take over 3 pages, but when printed, the content flows off the footer and the next page is the following invoice. I am using divs instead of tables, and I can't understand why the long invoices will not print on multiple pages. Any ideas?

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  • WebCenter Customer Spotlight: Texas Industries, Inc.

    - by me
    Author: Peter Reiser - Social Business Evangelist, Oracle WebCenter  Solution SummaryTexas Industries, Inc. (TXI) is a leading supplier of cement, aggregate, and consumer product building materials for residential, commercial, and public works projects. TXI is based in Dallas and employs around 2,000 employees. The customer had the challenge of decentralized and manual processes for entering 180,000 vendor invoices annually.  Invoice entry was a time- and resource-intensive process that entailed significant personnel requirements. TXI implemented a centralized solution leveraging Oracle WebCenter Imaging, a smart routing solution that enables users to capture invoices electronically with Oracle WebCenter Capture and Oracle WebCenter Forms Recognition to send  the invoices through to Oracle Financials for approvals and processing.  TXI significantly lowered resource needs for payable processing,  increase productivity by 80% and reduce invoice processing cycle times by 84%—from 20 to 30 days to just 3 to 5 days, on average. Company OverviewTexas Industries, Inc. (TXI) is a leading supplier of cement, aggregate, and consumer product building materials for residential, commercial, and public works projects. With operating subsidiaries in six states, TXI is the largest producer of cement in Texas and a major producer in California. TXI is a major supplier of stone, sand, gravel, and expanded shale and clay products, and one of the largest producers of bagged cement and concrete  products in the Southwest. Business ChallengesTXI had the challenge of decentralized and manual processes for entering 180,000 vendor invoices annually.  Invoice entry was a time- and resource-intensive process that entailed significant personnel requirements. Their business objectives were: Increase the efficiency of core business processes, such as invoice processing, to support the organization’s desire to maintain its role as the Southwest’s leader in delivering high-quality, low-cost products to the construction industry Meet the audit and regulatory requirements for achieving Sarbanes-Oxley (SOX) compliance Streamline entry of 180,000 invoices annually to accelerate processing, reduce errors, cut invoice storage and routing costs, and increase visibility into payables liabilities Solution DeployedTXI replaced a resource-intensive, paper-based, decentralized process for invoice entry with a centralized solution leveraging Oracle WebCenter Imaging 11g. They worked with the Oracle Partner Keste LLC to develop a smart routing solution that enables users to capture invoices electronically with Oracle WebCenter Capture and then uses Oracle WebCenter Forms Recognition and the Oracle WebCenter Imaging workflow to send the invoices through to Oracle Financials for approvals and processing. Business Results Significantly lowered resource needs for payable processing through centralization and improved efficiency  Enabled the company to process invoices faster and pay bills earlier, allowing it to take advantage of additional vendor discounts Tracked to increase productivity by 80% and reduce invoice processing cycle times by 84%—from 20 to 30 days to just 3 to 5 days, on average Achieved a 25% reduction in paper invoice storage costs now that invoices are captured digitally, and enabled a 50% reduction in shipping costs, as the company no longer has to send paper invoices between headquarters and production facilities for approvals “Entering and manually processing more than 180,000 vendor invoices annually was time and labor intensive. With Oracle Imaging and Process Management, we have automated and centralized invoice entry and processing at our corporate office, improving productivity by 80% and reducing invoice processing cycle times by 84%—a very important efficiency gain.” Terry Marshall, Vice President of Information Services, Texas Industries, Inc. Additional Information TXI Customer Snapshot Oracle WebCenter Content Oracle WebCenter Capture Oracle WebCenter Forms Recognition

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  • Invoice & Invoice lines: How do you store customer address information?

    - by elviejo
    Hi I'm developing an invoicing application. So the general idea is to have two tables: Invoice (ID, Date, CustomerAddress, CustomerState, CustomerCountry, VAT, Total); InvoiceLine (Invoice_ID, ID, Concept, Units, PricePerUnit, Total); As you can see this basic design leads to a lot of repetiton of records where the client will have the same addrres, state and country. So the alternative is to have an address table and then make a relationship Address<-Invoice. However I think that an invoice is immutable document and should be stored just the way it was first made. Sometimes customers change their addresses, or states and if it was coming from an Address catalog that will change all the previously made invoices. So What is your experience? How is the customer address stored in an invoice? In the Invoice table? an Address Table? or something else? Can you provide pointers to a book, article or document where this is discussed in further detail?

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  • Calculated control on subform based on current record

    - by rtochip
    I have the following: main form "customer" from a "customer" table. subform "invoices" with fields "invoice date", "invoice amount" "customer id" etc. from a table "invoices" whenever user clicks or goes to a record in the "invoices" sub form. I would like a "total so far" control to calculate the sum of the "invoices amount" up until the date of the current record being "clicked" or selected. i.e. for customer microsoft with invoices: 1) may 2 09, $150 2) may 3 09, $200 3) may 4 09, $500 If user clicks on record 2), "total so far" should show $350 If user clicks on record 1), "total so far" should show $150 If user clicks on record 3), "total so far" should show $850 Currently, I am using DSum function on an event "OnCurrent" in the subform "invoices" to set the "total so far" value. Is this method slow, inefficient? Any other simpler,cleaner,more elegant,faster, efficient method using ms access features? I want the "invoices" subform to show ALL the invoices for this customer no matter which record is clicked.

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  • Large invoice database structure and rendering

    - by user132624
    Our client has a MS SQL database that has 1 million customer invoice records in it. Using the database, our client wants its customers to be able to log into a frontend web site and then be able to view, modify and download their company’s invoices. Given the size of the database and the large number of customers who may log into the web site at any time, we are concerned about data base engine performance and web page invoice rendering performance. The 1 million invoice database is for just 90 days sales, so we will remove invoices over 90 days old from the database. Most of the invoices have multiple line items. We can easily convert our invoices into various data formats so for example it is easy for us to convert to and from SQL to XML with related schema and XSLT. Any data conversion would be done on another server so as not to burden the web interface server. We have tentatively decided to run the web site on a .NET Framework IIS web server using MS SQL on MS Azure. How would you suggest we structure our database for best performance? For example, should we put all the invoices of all customers located within the same 5 digit or 6 digit zip codes into the same table? Or could we set up a separate home directory for each customer on IIS and place each customer’s invoices in each customer’s home directory in XML format? And secondly what would you suggest would be the best method to render customer invoices on a web page and allow customers to modify for best performance? The ADO.net XML Data Set looks intriguing to us as a method, but we have never used it.

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  • Why represent shopping carts and order invoices differently in a domain model?

    - by Todd
    I've built some shopping cart systems in the past, but I always designed them such that the final order invoice is just a shopping cart that has been marked as "purchased". All the logic for adding/removing/changing items in a cart is also the logic for the order. All data is stored in the same tables in the database. But it seems this is not the proper way to design an e-commerce site.. Can someone explain the benefit of separating the shopping cart from invoices in the domain model? It seems to me this would lead to a lot of duplicated code, an extra set of tables in the database, and make it harder to maintain in the event the system need to start accommodating more complicated orders (like specifying selected options for an item which may or may not change the price/availability/shipping time of the order). I'm assuming I just haven't seen the light, as every book and other example I see seems to separate these two seemingly similar concerns -- but I can't find any explanation as to the benefit of doing such! It's also the case in the systems that I design that changes are often made after the initial order is confirmed. It's not uncommon for items to be removed, replaced, or added afterwards (but prior to fulfillment).

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  • Linq to Entity Left Outer Join

    - by radman
    Hi All, I have an Entity model with Invoices, AffiliateCommissions and AffiliateCommissionPayments. Invoice to AffiliateCommission is a one to many, AffiliateCommission to AffiliateCommissionPayment is also a one to many I am trying to make a query that will return All Invoices that HAVE a commission but not necessarily have a related commissionPayment. I want to show the invoices with commissions whether they have a commission payment or not. Query looks something like: using (var context = new MyEntitities()) { var invoices = from i in context.Invoices from ac in i.AffiliateCommissions join acp in context.AffiliateCommissionPayments on ac.affiliateCommissionID equals acp.AffiliateCommission.affiliateCommissionID where ac.Affiliate.affiliateID == affiliateID select new { companyName = i.User.companyName, userName = i.User.fullName, email = i.User.emailAddress, invoiceEndDate = i.invoicedUntilDate, invoiceNumber = i.invoiceNumber, invoiceAmount = i.netAmount, commissionAmount = ac.amount, datePaid = acp.paymentDate, checkNumber = acp.checkNumber }; return invoices.ToList(); } This query above only returns items with an AffiliateCommissionPayment.

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  • Django Datetime field question

    - by Shehzad009
    Hello I have been having a problem with django while trying to work with datetime. In my webapp I have a table like so when I run server. ID Owing 1 -100 (All the same value) 2 -100 3 -100 . . . . . . It has in one column Invoice id and the other owing. One-one relationship as well. sow for example owing value for 1 is 100. Unfortunately, this is where it all goes wrong because throughout column (Owing), it is giving me the owing value for ID=1. I want each ID to give me their owing value. Here is my view. I also wonder if I may need a for loop somewhere as well. def homepage(request): invoices_list = Invoice.objects.all() invoice_name = invoices_list[0].client_contract_number.client_number.name invoice_gross = invoices_list[0].invoice_gross payment_date = invoices_list[0].payment_date if payment_date <= datetime.now(): owing = invoice_gross if payment_date > datetime.now(): owing = 0 else: owing= 0 return render_to_response(('index.html', locals()), {'invoices_list': invoices_list ,'invoice_number':invoice_number, 'invoice_name':invoice_name, 'invoice_gross':invoice_gross, 'payment_date':payment_date, 'owing': owing}, context_instance=RequestContext(request)) EDIT: Here is my template. The thing is the function owing is not in my models so saying {{invoices.owing}} wont work. {% for invoices in invoices_list %} <tr> <td>{{invoices.invoice_number}}</td> <td>{{invoices.invoice_contact}}</td> <td>{{invoices.client_contract_number}}</td> <td>{{invoices.payment_date|date:"d M Y"}}</td> <td>{{invoices.invoice_gross}}</td> <td>{{owing}}</td> {% endfor %}

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  • Invoicing vs Quoting

    - by FreshCode
    If invoices can be voided, should they be used as quotations? I have an Invoices tables that is created from inventory associated with a Job. I could have a Quotes table as a halfway-house between inventory and invoices, but it feels like I would have duplicate data structures and logic just to handle an "Is this a quote?" bit. From a business perspective, quotes are different from invoices: a quote is sent prior to an undertaking and an invoice is sent once it is complete and payment is due, but how to represent this in my repository and model. What is an elegant way to store and manage quotes & invoices in a database?

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  • Invoicing vs Quoting or Estimating

    - by FreshCode
    If invoices can be voided, should they be used as quotations? I have an Invoices tables that is created from inventory associated with a Job or Order. I could have a Quotes table as a halfway-house between inventory and invoices, but it feels like I would have duplicate data structures and logic just to handle an "Is this a quote?" bit. From a business perspective, quotes are different from invoices: a quote is sent prior to an undertaking and an invoice is sent once it is complete and payment is due, but how to represent this in my repository and model. What is an elegant way to store and manage quotes & invoices in a database? Edit: indicated Job === Order for this particular instance.

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